2016 March 16 BOD Meeting, "Owner Update", Manager's Report

S-bag Lake Owners Association, Inc.
Board Meeting Minutes, March 16, 2016
9:00 A.M., SLR Clubhouse
DRAFT -- Pending approval, SLohA Board of Directors

Directors present -- Tummy Blkbrn, Pet er H all, Clf Jnsn, leery listerine, T Roof, Chrls Schlz, Frns Sm all, Dyeann Will i am son, Jade Rite.
Also present was Chap Mc Click, SLR Manager.

The meeting was called to order at 9:05 A.M. by President leery listerine. Bar bra murksberry gave the invocation, which was followed by the Pledge of Allegiance. The board approved the February 17, 2016, meeting minutes and the March 16, 2016, meeting agenda.

Chap Mc Click presented his manager's report which will be incorporated into the official minutes, posted on official bulletin boards in the resort and on the SLohA website.

In his president's report, leery listerine thanked the Organizational Committee for all its work toward revitalization of the SLohA governing documents. leery said he was also grateful to his fellow owners for their 77% approval rate of revitalization in the consent forms.

Vice President Jade Rite reported leery listerine had given her the assignment as the board representative working with Granny's Attic, the major fundraiser for the SLR Women's Club. Jade announced a proposal to eliminate the pink sheds in the storage area and erect a storage unit that can hold more items with a larger capacity. The Women's Club will pay for the storage unit. Jade said a Volunteer Appreciation Day will be Monday, March 21, at Koffee Klatch. The board pays for coffee and donuts to thank all SLR volunteers for their efforts to make our community a nice place to live.

Prior to reading correspondence addressed to the Board of Directors, Secretary Tummy Blkbrn, proposed a new policy that a summary of letters will be prepared and read rather than in their entirety. T Roof moved that the Secretary of the Board will read a summary of the major points of any correspondence to the Board rather than read each item verbatim.  Clf Jnsn seconded the motion and it was approved unanimously.

Tummy Blkbrn read a correspondence report, a copy of which will be incorporated into the official minutes, posted on the SLohA website and on official bulletin boards in the resort.

Related to correspondence, Doug Rocheleau, 34 Royal Coachman, and Peet Thompson, 29 Queen of Water, signed up to speak prior to the meeting. Representing the SLR Flying Club, Doug Rocheleau asked the board to allow the club to continue its use of a Sm all portion of the maintenance shed for storage.

Treasurer Pet er H all presented the January financial reports which are available at the SLR office for all owners and are posted on the SLohA website. Pet er reported that he wasn't in
favor of any year end transfer of funds to reserves without more current financials. No motion was made to transfer funds to reserves. Other action taken include:

· Approval to engage Bunting, Tripp & Ingley, LLP, to perform the annual audit for an estimated cost of $19,000 to $21,000. This is the same auditing firm as last year with the same terms. Motion made by Pet er H all, seconded by Dyeann Will i am son, and unanimously approved by all directors.
· Stv Suthrd and Bar bra murksberry are removed as signers and leery listerine, Jade Rite, Pet er H all and Dyeann Will i am son are added as signers on all bank accounts and the safe deposit box. Motion made by Pet er H all, seconded by Chrls Schlz, unanimously approved.

Chrls Schlz, Chairman of the Organizational Committee, reported that revitalization for each unit was passed by a majority of the unit owners in each unit. The revitalization packet has been submitted to the Department of Economic Opportunity as per Florida Statute 720. The Department has 60 days after receiving the submission to decide if they meet the requirements of the act and will then inform the Organizational Committee in writing of its decision.
]
Frns Sm all, Chairman of the Election Committee, thanked all the people who helped on the election committee. He was pleased that a good field of candidates ran for the board of directors, seven candidates for three open positions.

T Roof, Chairman of the Communication Committee, reported that since the new SLohA website was launched two months ago, 38.5% of owners have logged on and 8 renters. The photo gallery is the most consulted feature. Owners are using the site for real estate and classified ads, some adding photos of the items for sale. T suggested that even when people leave the resort for the summer they should continue to use the website for info about board reports, the manager's report and Sunshine report.

Director Dyeann Will i am son announced that her efforts to keep the pool open until 8:00pm on Sunday night had been successful thanks to a cooperative effort between her, Manager Chap Mc Click, Jhn Crmee, Physical Plant Manager, and the maintenance staff.

In old business, leery listerine discussed concern by several board members about security within the SLR office, especially in regard to document storage. In working with the manager, Chap Mc Click, new security measures have been initiated to satisfy concerns so no physical alteration will be made to the building at this time.

T Roof made a motion that the SLR Flying Club be allowed to keep their storage area in the maintenance shed as long as that space is not required for its original purpose. Clf Jnsn seconded the motion and it was approved unanimously.

leery listerine has talked with Chap Mc Click and Jhn Crmee about reorganizing the storage area with possibilities of raising the grade in low spots and a wider upgrade in general.
In new business, Tummy Blkbrn moved that the Board approve a new contract with Stmbug Ixx, Inc., for management services as set forth in the existing contract last extended on March 19, 2014, and which expires March 31, 2016. The new contract will begin April 1, 2016, and will expire on March 31, 2018. The total annual cost for the 2016-2017 fiscal year will be $89,132.00 and a total annual cost of $90,023.00 for 2017-2018, beginning April 1, 2017, through March 31, 2018. Fees to be paid on a monthly basis and monies to come from the “Management Fees" line of the operating budget. The motion was seconded by Frns Sm all and unanimously approved by all directors.

During discussion of the motion, Diana Will i am son recommended that a year before the next management agreement is renewed the board should put the contract out for bid.

In other new business, Jade Rite made a motion, seconded by Chrls Schlz, regarding a date for an annual community wide yard sale limited to only SLR residents. Following discussion among board members, Jade withdrew the motion for action at a future meeting.

With no further business, the meeting was opened for owner comments. To make a comment on an agenda item, the speaker must sign up prior to the meeting. The sign-up sheet is available in the SLR office with copies of the agenda five days prior to the meeting. Additional owner comments are invited at the end of the meeting.
· Doug Porrett -- 17 S-bag Trail North, advance sign up, new SLohA website
· Doug Porrett -- 17 S-bag Trail North, advance sign up, annual budget process
· Doug Porrett -- 17 S-bag Trail North, advance sign up, question regarding future committee for rules and regulations.
· Frank Toedoeshuck -- 23 Grey Fox, question about communication towers
· Faye Wirth -- 11 Gngr Quill, question about storage of resort's Christmas decorations
· Hrld Hglnd -- 27 S-bag Trail, comment about annual SLR yard sale
· Cheryl Brodeur -- 1 Gngr Quill, suggested SLR office keep records of outside vendors/workers drivers licenses and commented in support of allowing non-residents into the resort for special events.
· Mik Fos ter -- 79 Silversides, question about the status of the communication tower permitting process

With no further comments from owners or business for the board, the meeting was adjourned at 10:40 a.m.
Respectfully submitted,
Tummy Blkbrn

During discussion of the motion, Diana Will i am son recommended that a year before the next management agreement is renewed the board should put the contract out for bid.