2015 JULY Minutes

Board_Minutes Date: 07/14/2015 Seq: 1

Minutes Board of Directors Meeting, July 14, 2015

S-bag Lake Owners Association, Inc.

9:00 A.M., SLR Clubhouse

DRAFT -- Pending approval, SLohA Board of Directors

Directors present: D Brnd, Jade Rite and Tummy Blkbrn were present in the clubhouse. Rgr Blingz, Clf Jnsn, Chrls Schlz, Frns Sm all were present via conference call at 9:00am. A quorum was established. leery listerine and Stv Suthrd joined the conference call at approximately 9:10am and 9:15am, respectively. Also present was Chap Click, SLR Manager.

At 9:00am the meeting was called to order by President D Brnd. The invocation was given by Barb murksberry followed by the Pledge of Allegiance. Minutes for the Board of Directors meeting on June 16, 2015, were approved. The agenda was approved.

Chap Click gave his manager's report. It will be incorporated into the official minutes, posted on bulletin boards in the resort and available to owners upon request at the office.

In reference to Chap's report on Blue Quill lift station D Brnd made the following motion. “Whereas the Blue Quill station is operating on temporary equipment because of frequent failures of equipment and whereas after careful consideration of the testing and options available from three contractors with amounts ranging from $83,373.00 down to $10,250.00 it has been determined to use the bid from Barney's Pumps. Therefore, I, D Brnd, move that we accept the bid from Barney's Pumps to install and test (2) AMX334/1-193 - 5.1hp-T/C Homa Pump, (1) main breaker, (1) emergency breaker, (2) pump breakers, and (2) starters needed because of the change in amps from the old system for a total cost of $10,250.00 with monies to come from the operating budget."

Chrls Schlz seconded the motion and it passed unanimously.

D Brnd reviewed SLohA financials, on behalf of Treasurer Stv Suthrd, based on May, 2015, information.

D Brnd made a motion to revise action taken at the June 16, 2015 board meeting. “Whereas, a motion was made and approved at the June 16, 2015 BOD meeting stated ‘owner' instead of ‘owner/resident' and whereas, that motion is being replaced with a new motion that now reads, therefore, I, D Brnd, move that the “Anytime Guest Register Book" be eliminated and SOP #13 be followed for all visitors. If visitors wish to use the pool or any of the amenities in the resort the owner/resident they are visiting must accompany the visitors and be present at the amenity. All rules of conduct must be observed or the visitors will be asked to leave by management, security, or law enforcement." Clf Jnsn seconded the motion. Since a roll call vote was done for the original motion, D Brnd called for a similar style of vote. Rgr Blingz, yes. Tummy Blkbrn, yes. D Brnd, yes. Clf Jnsn, yes. leery listerine, yes. Chrls Schlz, yes. Frns Sm all, yes. Stv Suthrd, yes. Jade Rite, yes. The motion passed unanimously.

D Brnd made the following motion. “Whereas, SLohA's attorney has recommended they should and are willing to have an attorney attend the Land Use Modification hearing August 4, 2015, therefore, I, D Brnd, move that we have an SLohA Attorney attend the Public Hearing, August 4, 2015, at the Board Room of the County Administration Building, 330 West Church Street, Bartow, Florida, before the Board of County Commissioners, for Case File #PD 73-08M/DMS #57779/Appeal." Clf Jnsn noted that the hearing date on the agenda was April 3 and it was confirmed the correct date is August 4, 2015. Clf seconded the motion and it passed unanimously.

Tummy Blkbrn made the following motion. “Whereas, Verizon has continued to leave the gate to their Communication Boxes unlocked and whereas, owners have complained that it is a security issue, therefore: I, Tummy Blkbrn move to have our maintenance department install a fence using material we have in stock to enclose the communication boxes to maintain the security of SLohA and still allow Verizon access to their equipment." leery listerine and Jade Rite seconded the motion and it passed unanimously.

D Brnd noted that a replacement vehicle was purchased for the maintenance department for under $18,000.00 which was $5,000.00 less than budgeted. The truck has less than 21,000 miles.

Vice President Jade Rite suggested the formation of a committee to oversee new units coming into the resort. Tom Booth, Brc Blch and Clyde Rite would be the three full time residents on the Architectural Committee. They would be involved in the planning St age of the committee to set guidelines for owners to follow.

Jade made the following motion. Whereas: There is a need for a committee to be formed to oversee the preparation, delivery and setup of every new unit arriving in S-bag Lake Resort. Therefore, I, Jade Rite, move that an Architectural committee of 3 full time residents be formed to oversee all of the installation procedures of a new home from planning to set-up, start to finish." Tummy Blkbrn seconded.

In discussion following the motion, D Brnd suggested two alternate committee members might be added to the Architectural Committee. D asked for volunteers from the audience and Ed Clerk and Chrls persons offered to serve. leery listerine suggested that a board member serve as chairperson for the Architectural Committee and serve as a liaison with SLR management. Jade agreed to serve as that chairperson/liason representative. Jade amended her motion for 6 fulltime residents on the Architectural Committee, adding Ed Clerk and Chrls persons as alternates and Jade Rite as Chairperson. Chrls Schlz seconded the amended motion. It passed unanimously.

Tummy Blkbrn, Secretary, read correspondence addressed to the Board of Directors.

· Susan Tg, 4 Stone Fly Circle, Re: Cease and desist demand for property: 4 Stonefly Circle.

· Fran Mott, 32 Beaverkill, request to add another resort wide yard sale date in November for a total of two per year.

· Gary skeeverse, 16 S-bag Trail, Re: Land use modification appeal.

· Kenneth and Liliane asbidge, 26 Grayhackle, concern for a tower with supports and guide wires at a private residence located at 28 Grayhackle.

In response to Fran Mott, D Brnd stated the board would take it under advisement for future consideration. Regarding the asbidge letter, D said that any resident can put a tower under 50 feet on their property.

Tummy Blkbrn presented information about a new website for SLohA. She was prepared to make a motion for a website using software from TOPS Condo/HOA Management Solutions but postponed the issue while leery listerine researches other options.

Stv Suthrd had no further information for a Treasurer's Report until after June bank statements arrive and Toneesha Shrodr with Stmbug Ixx, Inc., can prepare current financial statements.

Under old business, Stv Suthrd expressed concern on the lack of action from Varsity Courts in repairs to the tennis courts. The date for completion is August 1.

D and Stv urged Chap Lish, SLR Manager, to resolve this with Varsity Courts by the agreed upon completion date despite the company's explanation of weather related delays.

With no new business to discuss, D Brnd moved that the board meeting be adjourned. Jade Rite and Frns Sm all seconded and the motion passed unanimously.

Respectfully submitted,

Tummy Blkbrn, Secretary

Owner comments following adjournment.

· Barb murksberry, 5 Night Owl Circle. Question about Architectural Committee answered by Jade Rite.

· Jm FooDy, 87 Royal Coachman. Concern about greenway usage by contractors and cement trucks causing deep ruts. Response by Chap Click, SLR manager, about action taken to prevent problem.

· Gary skeeverse, 16 S-bag Trail. Re: Land use modification appeal.

· Chrls persons, 22 S-bag Trail. Question about communication towers height answered by D Brnd.

· Gary skeeverse, 16 S-bag Trail. Comments about land use modification appeal with responses by D Brnd and Tummy Blkbrn.