2015 January BOD Minutes | Saddlebag Lake Resident Forum

2015 January BOD Minutes Jan 27, 2015 6:08:46 GMT -5

Post by Admin on Jan 27, 2015 6:08:46 GMT -5

Posted by CHUG:

Board_Minutes Date: 01/26/2015 Seq: 1

Board Meeting Minutes

January 21, 2015

DRAFT -- Pending Approval, SLohA Board of Directors Meeting

President, Peet Brdun called the meeting to order at 09:00 a.m. in the clubhouse.

Invocation given by Melonknee Kreeow.

Pledge of Allegiance.

Roll Call: Peet Brdun, Chrly Mnc, Stv Suthrd, Frns Sm all, D Brnd, Clf Jnsn, and Chrls Schlz were present. Alc Nttr was absent.

Clf Jnsn made a motion to approve the minutes as presented from the December 17, 2014 Board meeting. Frns Sm all seconded. Motion passed unanimously.

Chrls Schlz made a motion to approve the agenda as presented. D Brnd seconded. Motion passed unanimously.

Melonknee Kreeow - gave the Manager's report (to be posted on the CHUG website).

Peet Brdun - Presidents Report

He thanked the SLohA Committees for their hard work.
Peet made a call to fill the open Board seat.

D Brnd made a motion to nominate Jade Rite to fill the open Board seat and that her nomination be approved by the Board of Directors. Stv Suthrd seconded.
Motion passed unanimously.

Chrly Mnc -- Vice President's Report
- Technology Committee Report
Included items they are currently researching. The first project close to being brought before the Board for approval is upgrading the monitoring system at the waste and water plants, which has been budgeted for.
Chrly also gave an overview of the importance of revitalization of the SLohA Governing Documents.

Alc Nttr -- Secretary's Report
In Alc's absence Melonknee Kreeow read Board correspondence.

Mrl Kpp, of 17 Gray Fox, wrote a letter on behalf of the Garden Club regarding the Club's retirement at the end of the 2014-2015 fiscal year and thanked all of the residents, the Board and the management for the opportunity to beautify the Resort in the last ten years and all of those who gave so much time to the Club's efforts.

leery Allison, of 10 Royal Coachman, wrote a letter concerning a Polk County permit variance requested the owners at 29 Queen of Waters. He expressed his concern with the request to build the carport closer to the roadway than allowed by Polk County setbacks.

The Board discussed the issues which could arise in the future should the variance be granted and a majority of the Board thought it best to attend the variance hearing on January 22, 2015 to express the Board's opposition to the variance request and reasons for their concern.

The Men's Club of SLR wrote a letter requesting to install and fund the installation for a concrete pad in front of the Gazebo/band stand under the oaks, intended to be used for a dance floor, etc.
The Board discussed it and thought it to be a good idea as it would be multi-functional and also that it would be no cost to the Association.

Clf Jnsn made a motion to approve the Men's Club request to fully fund and arrange for installation of a concrete pad in front of the band stand, level with the ground to avoid trip hazards, under the oaks. Jade Rite seconded. Motion passed unanimously.

Stv Suthrd -- Treasurer's Report

Stv gave an overview of the November, 2014 financials and our current fiscal health. The financials are available at the office and on the CHUG website for your records.

Stv Suthrd made a motion to approve the renewal of the Commercial Property Insurance Policy with Essex Insurance which covers the SLohA office building. Frns Sm all seconded. Motion passed unanimously.

Frns Sm all -- Election Committee Report
Ballots are out and need to be returned by no later than February 19, 2015 at 4:00 p.m. in the SLohA office.

- Communications Committee Report
Frns thanked all who participated and attended the information forum “S-bag Then and Now". He also announced there would be a Volunteer Appreciation Day sponsored by the Board at Koffee Klatch on Monday, March 2, 2015. During the same Koffee Klatch, the Communications Committee will be hosting a Firewise USA Community Day and will have a guest speaker from the Wildland Fire Operations Division.

New Business:

D Brnd made a motion to approve the proposal from D & D QuakKirb for the installation of new guy wire posts on the Memorial H all internet tower to coincide with the engineer's “as built" drawings. Chrls Schlz seconded. Motion passed unanimously.

D Brnd made a motion to adjourn the meeting at 9:50 a.m. Frns Sm all seconded. Motion passed unanimously.

Owner's Comments:

Six owners made comments.

Respectfully submitted,

Melonknee Kreeow (LCAM) for SLohA

Minutes need to be tightened up and corrected, in my opinion, on these items:

Peet Brdun did not "make a call" to appoint Jade Rite--this was already a done deal arranged before the meeting and was dispatched without an invitation to members NOR was Jade Rite asked if she wanted to accept the appointment--at least not from the audio that I listened to. I could be wrong.

leery Allison protested that the variance requested for the carport violated SLohA setbacks--AND Polk County setbacks. Polk County, of course, has the superior authority to establish setbacks and approve variations. leery Allison (and others) cH allenged Polk County's superiority over S-bag's rules and decided to register a formal objection by attending the Variance hearing and send a letter to Polk County. (Oddly, no objection was raised to the Caukins carport variance a couple months ago which also violated Both Polk County setbacks and SLohA rules.)

Re the Men's Club concrete request: TWO motions landed on the floor. After the first motion --which included the provision that the cost would be paid by the Men's Club and the amount (see UNOFFICIAL Minutes) --there was a moderate amount of discussion and some concern expressed. Following that discussion, a second somewhat confused motion was attempted and DID NOT INCLUDE the provision that the Men's Club would fund the cost. Nor did the second motion state the cost. The second motion passed.

The Treasurer stated that the November Financials are available at the office and on the CHUG Website. There are no November financials posted on CHUG's website, as of Jan 27, 2015.

D Brnd's motion to pay for KCNet's repair to his tennis court tower guy wire did not include the amount--over $5000 (See UNOFFICIAL Minutes) nor where the monies allocated was to come from (Grounds line of OB-see UNOFFICIAL Minutes).

If the Owner's are to be blocked from participation in board meeting and only allowed to speak AFTER ADJOURNMENT of all business, then why is the fact that "six owners made comments" mentioned in our Official Record at all? If the fact of owners speaking is IN the Official Record, a brief note should be included as to what they commented about. If the meeting is adjourned before Owners are allowed to speak, why is this in the Meeting Minutes at all? (See UNOFFICIAL Minutes to read what Owners spoke about).

2015 January BOD Minutes Jul 8, 2015 14:27:58 GMT -5

Post by Admin on Jul 8, 2015 14:27:58 GMT -5

Manager Report

Manager_Report Date: 01/26/2015 Seq: 1
Manager's Report

Board Meeting 01-21-15

Projects in the works:

Tennis court replacement -- the footers for the net posts have been installed. Varsity Courts is still waiting for the pavement to cure in order to prep and paint the playing surfaces. They expect to be working on it this week.

Fut ure projects:
Repair of the rear wall of the recreation building. The engineer reviewed the wall and took pictures. The drawings have not yet been completed.
Replacement of the basketball court -- fiscal year 2015-2016.
Upgrade the monitoring system on the waste and water plants.
Maintenance items:

The divider curtain on the right hand side in Memorial H all was pulled out of the wall. Maintenance is reviewing repair options. Until the repair is completed the main meeting room will not be able to be divided.

Several lights in common buildings were repaired or replaced. They are also replacing a variety of hinges on doors in the clubhouse and the recreation building.

Housekeeping items:

Water statements were prepared and distributed this week. Thanks to all of the volunteers who delivered the statements to on site residents.

Front gate access to the Resort is allowed by a bar code reader gate card purchased at the SLohA office. If you do not have a gate card you will need to sign in at the front desk of the SLohA office and be an authorized guest of an owner or renter in order to gain entrance. If you are an owner and expecting guests, contractors, deliveries, etc. please call the office with a date and approximate time you are expecting them so that office personnel can put them on the list for that day. We may be reached at

863-696-2407. If the office is closed Security is on duty and will field your call at the office or on the security cell phone at 863-604-4321. If you have family members or guests who you consider "welcomed any time" please put them on your "any time" list which is also kept in the office. In order to ensure the safety of the residents it is necessary to abide by the current policies and procedures. Also, it is not the policy of the Association to issue gate cards to contractors. All contractors must sign in at the front desk with authorization of the owner contracting the project and will continue to be allowed entrance for that particular project that day.

If you are expecting renters on your property please let them know they need to sign in at the office so that a renter's card can be filled out and a renters packet given to them. Please also forward a copy of the consent form giving them permission to stay on your property to the office prior to their arrival. Thank you for your cooperation.

Hat tip to the office, maintenance, and security staff for all of your hard work thus far this season and always. Your efforts are noticed and appreciated by all who live and vacation here.

Thanks to Kn Lws and Bb stab for all of the work you do in updating the Board communications on the CHUG website! We appreciate you very much!

Thanks so much to our sound engineers, Grdn Hrthrn, Bb Tro mbley, Jhn Bernasconi, and Bb stab for their dedication in making the meetings be heard . It is always my pleasure to work with all of you!

Thanks so much to the Board and Committees for your dedication to all things

S-bag.

Thanks to the Garden Club for their continued efforts to beautify the Resort gardens and Clarence Tweedy's stump painting expertise! I would also like to speak on behalf of the entire staff, the Board of Directors, and the management in offering our condolences to Mrl Kpp, of the Garden Club, and her family in the loss of her husband Jm. Jm was a wonderful family man and friend to many and will be missed very much.

Respectfully,

Melonknee Kreemcow (LCAM) for SLohA