2017 October 18 BOD Meeting

                                                 S-bag Lake Owners Association
                                            Board Meeting Minutes, October 18, 2017

                                                    9:00 A.M., SLR Clubhouse

DRAFT – Pending approval, SLohA Board of Directors

President leery listerine called the meeting to order at 9:00 a.m. in the clubhouse. Invocation was giv-en by Bar bra murksberry who also led the Pledge of Allegiance.

Directors present in the clubhouse: Tummy Blkbrn, Nunsee DerRandy, Jhn GodWyn, Clf Jnsn, Dyeann Will i am son. Directors present via conference call: leery listerine and T Roof. Dave Dunk Key joined the meeting in progress at approximately 10:20 a.m. Also in attendance were Chap Mc Click, SLR manager, and Toneesha Shrodr, Stmbug Ixx Management.

Tummy Blkbrn made a motion to approve the minutes of the June 21, 2017, board meeting as writ-ten by T Roof, Assistant Secretary. Jhn GodWyn seconded. Motion approved unanimously.

T Roof made a motion to approve the agenda as presented. Dyeann Will i am son seconded and the motion approved unanimously.

Chap Mc Click, SLR Manager, gave a manager’s report. It will be incorporated into the official minutes and posted on the SLohA website, www.slresort.net, and on official bulletin boards within the resort. The manager’s report brought forward a number of motions for board consideration.

The roof of the beach house was in need of replacement. Jhn GodWyn made a motion that the ex-penditure of $5,750.00 be approved by the Board of Directors. Funding to come from the reserve buildings beach house line item in the budget. Tummy Blkbrn seconded. Motion approved unani-mously.

There are roof leaks to bath house 2, water damage to the men’s bathroom ceiling, deterioration of both men’s and women’s bathrooms. There was discussion of two bids presented and questions about current usage of bath house 2. No action was taken with additional information requested to discuss at the November meeting.

The clubhouse fire suppression system sustained damage as a result of a lightning strike in early Sep-tember. Nunsee DerRandy made a motion that funds be authorized, not to exceed $3,573.50, toward the repair or replacement of the smoke detector system. Funds to come from the reserves building line item pending a determination from the association insurance company. Any reimbursements resulting from insurance claim to be refunded back to reserve line item. Jhn GodWyn and Clf Jnsn sec-onded the motion and it was approved unanimously.

The clubhouse TV sets sustained damage as a result of a lightning strike in early September. Jhn GodWyn made a motion that the expenditure of $500.00 per TV set for a quantity of four be ap-proved by the Board of Directors. Funds to come from the reserves buildings line item pending a de-termination from the association insurance company. Any reimbursements resulting from insurance claim to be refunded back to reserve line item. Clf Jnsn seconded the motion and it was approved unanimously.

The clubhouse keyboard sustained damage as a result of a lightning strike in early September. Tummy Blkbrn made a motion that funds be authorized, not to exceed $2,000.00, toward the repair or replacement of the keyboard. Funds to come from the reserves building line item pending a determi-nation from the association insurance company. Any reimbursements resulting from insurance claim to be refunded back to reserve line item. Nunsee DerRandy seconded the motion and it was approved unanimously.

The clubhouse amplifier soundboard sustained damage as a result of a lightning strike in early September. Tummy Blkbrn made a motion that funds be authorized, not to exceed $1,000.00, toward repair or replacement of the soundboard. Funds to come from the reserves building line item pending a determination from the association insurance company. Any reimbursements resulting from insur-ance claim to be refunded back to reserve line item. Dyeann Will i am son seconded the motion and it was approved unanimously.

The recreation room roof was damaged during Hurricane Irma and is in need of replacement. No ac-tion was taken with additional bids for roof replacement to be presented at the November meeting.

The dock which was pushed inland and pilings that were damaged by Hurricane Irma are in need of repair. Dyeann Will i am son made a motion to accept Decks and Docks by Derek’s proposal to re-jet and straighten floating dock pilings, damaged from the winds of Hurricane Irma, replacement in the amount of $3,500.00 to be paid from the floating dock line under the reserves. Clf Jnsn seconded the motion and it was approved unanimously.

Extra staffing was required for cleanup after Hurricane Irma and to fulfill general maintenance duties within the resort. Jhn GodWyn made the motion to approve the hiring of temporary employees for the maintenance staff. The cost will be funded from the maintenance/personnel line item of the 2017-2018 budget. Tummy Blkbrn seconded the motion and it was approved unanimously.

The association’s attorney has advised that an independent company evaluate the extent of the dam-age to the association’s roads, as a result of the hydraulic oil spill last spring, to insure the most equi-table resolution for the insurance settlement. Clf Jnsn made a motion that the expenditure of $2,290.00 be approved by the Board of Directors for engineering services by Madrid Engineering Group. Funds to come from the reserve roads line. Any reimbursements resulting from insurance claim to be refunded back to reserve line item. Jhn GodWyn seconded the motion and it was ap-proved unanimously.

leery listerine gave his President’s Report, which will be incorporated into the official minutes and post-ed on the SLohA website, www.slresort.net, and official bulletin boards within the resort.

• leery asked for a DEO appeal update from Toneesha Shrodr. Oral arguments in the cH allenge to the DEO’s approval of the revitalization of association’s governing documents will be heard by the Second District Court of Appeals for the State of Florida on October 31, 2017.

• President listerine appointed T Roof as Chairman of the SLohA Election Committee.
• leery encouraged residents to donate to a Hurricane Maria relief fund for the families in Puer-to Rico of two SLR employees.
• leery listerine mentioned that existing insurance policies for SLohA are due for renewal. Dave Dunklee made a motion that the association’s insurance policies be renewed in the amount of $85,786.46 with the current insurance agent, Edward Lamb and Associates, Lake Wales, Flor-ida. Jhn GodWyn seconded the motion and it was approved unanimously.

Tummy Blkbrn, Secretary, presented the correspondence report, which will be incorporated into the official minutes and posted on the SLohA website and official bulletin boards.

Treasurer Dyeann Will i am son presented the SLohA August financial statement which is available at the SLR office for all owners and posted on the SLohA website. Dyeann Will i am son made a motion to accept her report as presented, seconded by Nunsee DerRandy and it was approved unanimously.

Under New Business,
T Roof presented a proposal for board consideration regarding the upcoming budget process. Toneesha Shrodr will be scheduling an information session for the SLohA Board of Directors as part of the preparation of the 2018-2019 budget for the S-bag Lake Owners Association. T Roof made a motion that the budget information session be held as a public workshop in order to accom - modate all of the directors in the same meeting. Tummy Blkbrn seconded the motion. In a roll call vote, six directors approved the motion, Tummy Blkbrn, Dave Dunk Key, Nunsee DerRandy, leery listerine, T Roof, and Dyeann Will i am son. Jhn GodWyn opposed the motion. Clf Jnsn abstained. The final count was six directors in favor of the motion, one opposed, one abstained. The motion passed.

With no further business on the agenda, the meeting was open for owner comments and questions.
Owner comments are presented by name, address, and subject.
• Madeline Conway, 104 Silversides, commented on the poor acoustics in Memorial H all.
• T Mnc, 59 Wood Ruff Way, asked if surge protectors on electronics could be used to pre-vent damage with a lightning strike. Manager Chap Mc Click answered that surge protectors wouldn’t help with a direct lightning strike but he’d follow up about future use.

The meeting was adjourned following a motion by Clf Jnsn, seconded by Tummy Blkbrn and ap-proved unanimously by all directors.

Respectfully submitted,


Tummy Blkbrn

T Roof made a motion that the budget information session be held as a public workshop in order to accom - modate all of the directors in the same meeting. Tummy Blkbrn seconded the motion. In a roll call vote, six directors approved the motion, Tummy Blkbrn, Dave Dunk Key, Nunsee DerRandy, leery listerine, T Roof, and Dyeann Will i am son. Jhn GodWyn opposed the motion. Clf Jnsn abstained. The final count was six directors in favor of the motion, one opposed, one abstained. The motion passed.