The official version:
Board_Minutes Date: 12/29/2013 Seq: 1
Board Meeting Minutes
December 18, 2013
DRAFT -- Pending Approval, SLohA Board of Directors Meeting
President, K L called the meeting to order at 09:00 a.m. in the clubhouse. 30 people in attendance.
Invocation given by A K
Pledge of Allegiance
M K gave Managers Report. Will be posted in SLR and on the CHUG website.
Roll Call: P B, D B, C J, A K, K L, C M, F , S B were present. A R was absent.
P B moved that the minutes from the December 3, 2013 meeting be adopted as presented. S B seconded the motion. Motion passed unanimously.
C M moved that the agenda be approved as posted. C J seconded motion. Motion passed unanimously.
K L: Presidents Report
Discussion of illegal activity and disrespect by some residents to others. Ongoing problem of golf carts not being numbered [as to owners lot number] and residents not picking up after their animals. Please be courteous and keep our resort clean and beautiful.
Communications Committee needs to meet due to upcoming election. Named C M as Chairman, with A R, K L and the need of at least 2 volunteers to make up committee.
P B: Vice-Presidents Report
Sign committee has not met as of yet, but still taking suggestions. Committee will meet soon.
Tennis courts have sustained damage due to mushroom growth and sunken areas which are safety hazards. Therefore, P B moved that the Board/SLohA approve repairs to the courts by N i D Sports Construction for the amount of $2,985. D B seconded motion. Motion passed unanimously.
A K: Correspondence from K V concerning her displeasure of new annex being named Memorial H all.
Bingo Report: Bingo continues and is going well. Looking forward to our regular callers returning to SLR after the Holidays. Thanks to those volunteers who have kept Bingo going.
S B: Latest financials are out and on the website and available.
[2]
Foreclosure Updates: Two [2] are in process of foreclosure. These are the only two that are seriously delinquent in assessment payments. Lawyer is processing foreclosures.
D B: Resort side internet update. D B moved that we add an option to the ballot to allow the owners to vote for the budget with or without the Resort side internet. S B seconded motion. Discussion. Roll Call vote. Motion passed unanimously.
Future replacement of shuffleboard courts and roof over information. D B and A R met with shuffleboard president. Discussed estimated cost of replacement of courts and cover over of courts. First bid by N i D Sports Construction is as follows: cover over - $31,707 and reconstruction of courts $70,000; with approximately 10% increase each year work not done. Other bids are being sought. Current projected project date is April 2015.
Maintenance has expressed an interest in purchasing utility trailer owned by D B. Discussion. Conclusion that there was no real justification for purchase of the trailer by SLR. No action taken.
C J: Election Report -- A R, F and P B are running unopposed for a 3 year term. No other submissions received.
Rule Book Committee -- Thanked M L for an incredible job with updating rulebook/covenants. On January 8th an informational meeting will be held. C J moved that the proposed Covenant and Rule changes be placed on the ballot and distributed with ballot. A K seconded motion. Motion passed unanimously.
Moved that we approve our attorney to proceed with preparing one cohesive document that incorporates all prior amendments, preservations of records as well as the authority to amend documents and noting the approval and passage of the proposed amendment. S B seconded motion. Motion passed unanimously.
C M: Expressed gratefulness and thanks to SLR Manager M K and staff members for job well done. Also expressed gratefulness to M L and crew for job well done.
F : Technology Committee to meet this afternoon.
Unfinished Business: Trailer out by sign, is it going to be removed? SLR Manager reports that if it isn't removed by end of today law enforcement will be called.
Owners Comments: Are golf carts still being registered at the office? Registration is no longer being done by office, but owners should mark their carts with lot number. Those residents that rent golf carts for season can display card on golf cart with lot number.
Lack of attendance to Board Meetings. Why not video board meeting and place on CHUG website for owners to view as suggestion.
What action being taken concerning violators of current SLR regulations.
D B moved the meeting be adjourned. Seconded by C J. Meeting was adjourned at 10:15 a.m.
Submitted by A K, Board Secretary