2013 December BOD Workshop and BOD Meeting Minutes

This is an on the fly transcription of meeting.  It is NOT OFFICIAL MINUTES

Dec 18, 2013

KL back.
25 residents/8 board members present

Presidents report: 30 some people interested in knowing about their resort and what’s going on. Some happenings in resort that are not necessarily good things. Sum up that there are some people in here with no respect for their neighbors—cause someone money time/repair/liability he is talking about something that happened in the pool area. People going down to sewerage area and they like to go over there because they don’t like the one they’ve got.

I’ll mention in passing that we have visitors and young people; please don’t let children drive golf cart and we have this problem every year. He won’t say anything to anyone to see driver license or draft card. No numbers on golf carts we need to address. Ongoing problem of dogs being where they’re not supposed to be and not being cleaned up after but no one here is guilty of doing that.
We need communications help because of all the things that are going on the ballot and the meetings set up by the rulebook committee but we’ll come to a point where people will have to sit down and phone owners who are not here and answer questions so they will understand the ballot items and we need help for that. Chrly Mnc will chair and Alln Rss will help and Kn and a couple other people to do communications.
 
Points out to 30 people who are here I don’t know how to get more people here ; we discuss resort business; at least you know how the decision was reached and what the decision was. It’s your fault you didn’t hear about it and didn’t read the minutes and didn’t come to the meeting. You don’t care to come to meetings or ask board member or read minutes then you are not going to be informed and then criticize months later. My personal opinion. I’ll shut up now.

PB unintelligible something about tennis court $2985 for safety concerns repair out of Contingency Fund from Operating Budget? No discussion.

KL Sign out front is perfect example. This committee and residents will turn in suggestion; it will get approved and get done and someone will criticize—mocking shock—mark my words. (Listening to recording this was spoken with a mocking and derogatory attitude)

Correspondence: Name of annex has left me wondering and quite upset; a sm all group of people decided. The name is preposterous. No one knew about the naming maybe S-bag Trail should be changed to Memorial Drive. Putting deceased owners names on the wall: how many current residents know them or even care who is hung on the wall? We are not forward looking. No discussion.

No bingo caller last Friday; we will have bingo on 20 and 27 and D R should be back and everything is going well.

Latest financials on the website and at office. Foreclosure update-2 properties are in the process. Owner made partial payment forwarded to attorney; 2nd final demand letter sent and message has been read. Flaw in original process so it has been restarted. Correspondence from T and we only have the two that are seriously delinquent and available for people to buy.

Annex update is finished after 10 months.

Internet update; discussion how it goes on the ballot and to make two lines on ballot one with and one without the increase for the fee. We are prepared to motion it either way to make it an option now is a good time to discuss it. Something that is as expedient as possible to put it out there for people to read; they have a choice and they will decide. Unintelligible discussion (PB?). Proposal is for one year on vote for or against one of the budget proposal or for or ratification of budget with an additional $45/+ quarter to include resort wide internet. Total $70/qtr and do we need to put it in there? The people need to be aware of the total but don’t want to confuse anyone. If they approve it we need to put the total amount in there it will $70 qtr it needs to be seen that it was $45 and now $70 with internet. The information in packets will be sufficient and internet is additional $45/qtr.

Fear is if we put in increase people are going to see $70 and say then cannot afford it and vote against it. Internet is $545. Up to the board. <Long pause> We need to separate it. We understand it does not matter what we put we will be accused of “ramming it down your throat” and I don’t know how else to do it. DB makes motion: option on the ballot to approve with or without the internet. 2 choices. No discussion. Individually directors polled-unnanimous. Question: Will we be putting a letter of explanation in the ballot? Answer—We probably will. You are right there should be another page added. Excellent suggestion. President’s letter hasn’t yet been written.

Internet: We need a written contract the wording of that contract to have a surety bond. We can always vote it down later if we don’t want it right? We have to have a contract drawn but that hasn’t been done yet but we still have another option to cancel it.

I don’t know if there is an installation fee as far as anyone signing up and buying the antenna. The actual service covers the whole park now but to get it you have to buy and install an antenna to receive the signal. Discuss telephony for an extra $15/mo. I’m not selling it. Major point that they can have current phone number ported over –great service. Roll some of the Canadian numbers down here.

Shuffleboard courts roofover bid $28,8825 with 10% increase for every year. Better to have a screenover like over the backyard pools (cage) $65-75K to replace the shuffleboard courts. Target April 2015. Club is having fund raisers. Discussion: Bid doesn’t guarantee cracking issue and that is a danger. Or anything that happens underneath the surface. Give a bonus if they come in ahead of schedule; bid bond or it will cost you if late. Bids In future need to look at this to prevent long times for finishing projects. If its not completed then bond people will select who will come in and complete or finish up.
 
DB: I have a Utliity trailer for sale. I have had 5x8 trailer for several years I don’t use it any longer; it was used for temporary internet at tennis courts for year. I was gonna price at $1500; I looked up on internet was listed for $1800 same year same everything. I paid $2100 and it comes with lock hitch and will sell it to resort for $1300 and if we do that I want someone else to make motion to avoid conflict of interest. KL: I had trailer 6 x 10 for my motorcycle and paid $16-17K and sold it last year for $1K and D’s pricing is well in line. But does the resort need the trailer? What use do we have for it? JC said something about using it for irrigation projects we always have going on but I don’t see where we are going to be having any such projects planned in the foreseeable future. We’re always going to have repairs but I can’t imagine that we are going to need it for periodic limited repairs. JC suggested they made a lot of trips when they repair pipes they never know what they are going to need and run back and forth for parts and need to have materials in one place. MK hasn’t steered us wrong yet; I would like to hear from her. She agrees with KL we don’t have a need and JC should know what he needs for any job. Agree price is good and it might be a time saver under some conditions. Motion to buy or let it die? No motion. (Comment from BOD: I want to buy it for use for myself)

Two things: Election committee: close to having everyone on the list for counters and judges for the election. Interesting that nobody is running against the board so the same slate on the officers on the ballot. All three are running for three year terms. Putting things together at the office and moving along. 2nd thing: taken a lot of time is ML who has done a great job. More research than the rest of us put together. We have been in contact with attorney and changes we feel are important in rules and regulations and covenants and have provided input with what we wanted done and they came back with suggestions as far as covenants and you will be seeing this at Jan 6th KK for presentation and there will be a forum on Jan 8th and we will go through all the changes that we are recommending. Want you to know what we did and I need to make motion to put changes on the ballot for your vote. Motion: R & R changes to documents be placed on the ballot and distributed with the ballot as presented as the informational meeting on Jan 8th. Discussion? Unanimous.

KL: This will be super-important so we have 30 people—talk to your neighbors and get people out so people can hear answers to question. Attorney R & R changes; recommendation move forward with amendment to Declaration enabling language referred to 1972 Declaration there should be reference to each amendment to incorporate all amendments and authority to amend the documents. We need to take all these documents and bring them into One document as to how it was approved and show legally where we stand. Motion: Create one cohesive document to incorporate all prior amendments documents, as well as authority to amend documents.

CM: Feel like I am preaching to the choir; the people who support and back us and are happy seem to be the only ones who come to board meetings. Detractors are elsewhere. Comment is that all of us retired from corporate or municipal or some form of work and we all know what job descriptions are . I want to go on record that we are blessed with probably the THE best manager in the state of Florida and her crew are fabulous. The people here see her on weekends on her own time and I want to record our gratefulness that she and her crew are never taken for granted <clapping>
Gratefulness to ML and his crew; they took on a job that usually attorneys get paid to do and I want to also thank them for the work of the committee.

Trailer belongs to someone in here? Supposed to be out end of day today or will call Code Enforcement.

Owner’s Comments:
Golf cart registration; is there a procedure still in place for putting double sets of numbers on golf carts. I want to know if you do that before people start to get harassed.

KL: No just put own numbers on myself. No procedure just do what you want as long as there is a number on there so it can be traced if a problem. Go to the hardware store and get numbers yourself

Owner: Suggestion for KL: You asked at beginning how to get message out to get attendance for meeting. How about video recording meetings? We have equipment and video KK and Sunday morning services.

BOD: No response.

Owner: To DB about cart trailer; did you buy this or did SLR purchase it?

DB: I purchased it. I let them use my trailer because we needed somewhere to store the battery pack and the routers and other internet equipment.

Owner: So the trailer was used for Kay c. In the past, you said you did not have ties and it seems that SLR would go out and buy a trailer if it was needed--not a board member in charge of communications. In past, there have been several requests for paperwork associating SLohA with Kay c and the response is always “None”. I find it hard to believe we have a commercial business in here with antennas added to towers—3 towers on your house…

(Owner Interrupted by KL): You are beating a dead horse. There is no relation between Kay c and SLR. The trailer was used for storage on the premises.

Owner:  Where is the transparency that this Board promised us? You can’t tell me that there has been no correspondence between Kay c and SLR in 3 years!

BOD: Unintelligible grumbling

Owner: About the sewer project: I have not seen any engineering report associated with that bid. How come?

BOD: No answer.

KL: Didn’t I understand that was sent out for bids and is not back yet?

Owner: The question was “How come we do not have an Engineering overseer for a quarter million dollar project? There should be an engineering report.

KL: It’s not on the agenda.

Owner: That is always your excuse -you are not straightforward with people.

(KL Interrupting Owner) Please sit down.

Owner: I Worked with Melonknee and what I like she is straightforward doesn’t beat around the bush but then I knew what objections were and how to overcome. Pleasure to work with a person like that. <Clapping>

Suggestion: next time they read the meters see if sewer covers are in place.

Internet concern: the move toward mobile devices and internet the industry trend. I wonder when it will all become wireless

Carports-It is on the ballot and it’s a matter of people voting for or against. Force removal of existing carports if ballot is defeated. If it passes, it will not be an issue.
 
Clapping for something about Garden Club (unintelligible on recording).

Loosely transcribed by baglady

After reading a transcript of this meeting I have come to the conclusion that KL doesn't give a hoot about what people say and thinks it unimportant, he dismisses owners with valid questions and treats them with gross disrespect--he needs to leave his attitude out of it--this is exactly why nobody wants to go these meetings--we have put up with KL's B.S. long enough, and owners have gotten fed up with being treated like shit at meetings by him.
When he tells owners to" sit down" or "it's not on the agenda" that's taking the easy way out when they don't know squat about what owners are asking about upcoming big dollar projects and issues they should be aware of--they are unprepared and unknowing in so many ways, or else they could be trying to conceal things, so they cut owners off.  BOD not wanting to answer pointed questions about issues they should be able to answer just shows their stupidity, total lack of capability, and willingness to continue to put our parks' future at risk because of the ridiculous spending habits of this manager and with no long term planning for needed infrastructure in the future.    
 

THAT should be potty full 'o propaganda!

Incredibly, KL is publicly scheming how to design the ballot language to favor passage of the illegal internet fee!

And YES MANBOD you are accused and accurately  so.

MANBOD--you have never been asked by the members you supposedly represent to provide parkwide internet.   There is NO compelling need to provide this highly discretionary service.  This is AGAINST the Covenants as it is NOT a cost of operating and maintaining common property.  You ARE illegally ramming it down owners' throats for reasons known only to you but $u$pected by many.

The way you do it, KL, is to do your fiduciary duty to the members and serve them instead of your own interests  and the management company.

I have said before that I have nothing but contempt for those running this place and have very good reasons for saying this, especially after reading these unofficial minutes, it just cements my steely reserve to continue feeling this way.

If KL, bod president is so worried over how to word the internet proposal on the ballot so they wouldn't be accused of ramming it down peoples' throats, why then won't they just take this proposal off the table entirely? (oh, that's right, it wouldn't be in the best interests of those involved in KCN.)

It sounds to me like none of them can stand on their own, they must get the approval of their kind and all for the reason that they know they are lost souls in their lost world .

Tell me, did they have a group prayer like at KK ?

ELEVEN days after the meeting and still no official minutes...!   It doesn't take that long!  I had the entire meeting transcribed and posted the same day for peetz sake.

Nothing like predictability and consistency to generate confidence in the leadership!  (That ship has sailed.)  It make you wonder if the delay is needed to come up with creative language to properly phrase matters discussed.  It'll probably be blamed on the holidays--or the residents.