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SLOA_2010_Feb17_BOD_OFFICIALMin.odt (24.12 KB)
Board_Minutes Date: 02/17/2010 Seq: 1
MINUTES
SLohA Board of Directors Meeting
Wednesday, February 17, 2010
President, Bb Dealbolt called the meeting to order at 9:04 am. in the clubhouse.
Chuk Sealie gave the invocation followed by the Pledge of Allegiance.
Roll Call: Bb Bear, Bb Dealbolt, Judie Far, Rikki Gearseah, Rob Kitey, Kn Lws, Bill Reerookuh & Vkey Sears were present. Lindie Keel was absent.
Agenda for the meeting was accepted as presented.
President's Report: Bb Dealbolt
Bb reported that he has contact with Gold Cost Utilities. There will be a special board meeting in March to discuss new information. Bb commented on contacting PolkCounty Commissioners regarding Polk County Sheriff Department issuing speeding tickets in SLR. Bb indicated that he would not make a motion at this time to purchase any new washing machines. He will look into this further with Kn Lws and Lindie Keel.
Whereas the solar panels that were on the screen room are no longer used by SLohA, Bb moved that the solar panels be disposed of in the most economically manner feasible to SLohA. Rikki Gearseah seconded the motion. All present voted in favor. Motion passed.
Administration & Personnel: Vkey Sears
No report
Finance: Bb Bear
Bb reported on issues with Community Management Services.
Whereas it has been decided that our present insurance policy does not provide sufficient coverage for our purposes, and it was previously discussed to increase our umbrella policy to be $5 million. Our new fiscal budget includes the funding for this requirement. This insurance will be obtained through our present insurance company, Edward Lamb & Associates Insurance. Bb Bear moved that this action be approved. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Whereas our recent audit for the fiscal year ending September 30, 20 09 cost $25,000, which was in excess of our budgeted figures, Bb Bear moved that we pay the auditor's bill. Rob Kitey seconded the motion. All present voted in favor. Motion passed.
Whereas our new fiscal year will end March 31, 2010, and our financial statements will have to be audited, and funds have been earmarked in the upcoming budget, Bb Bear moved that we hire our present auditor, Bunting, Tripp, and Ingley to perform the audit and that we allocate a total expenditure for this function not to exceed $9,500.00. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Whereas the Board of Directors has interviewed three companies to potentially become our new Resort Management Company and has selected one as the best company, in terms of cost, services offered and experience. The Board will hire Stmbug Ixx, Inc. of Winter Hayvn, Florida to perform our Resort Management and associated accounting services, as of February 20, 2010. This will ensure a smoother transition from our previous Management Company to Stmbug Ixx, Inc. Bb Bear moved that this action be approved. Rob Kitey seconded the motion. Bb Bear, Bb Dealbolt, Judie Far, Rob Kitey, Kn Lws, Bill Reerookuh and Vkey Sears voted in favor. Rikki Gearseah voted against. Motion passed.
Whereas our present lawyer in Newport Richey also represents our past management company, Community Management Services, we require new legal counsel. Bb Bear moved that we hire the law firm of Floyd, Sammons and Spanjers of Winter Hayvn, Florida to review our pending contract with our potential new Management Company, Stmbug Ixx Inc. Funds have been allocated in our budget for the hire of legal counsel. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Bb commented on Cash Flow statement for January 2010.
Secretary's Report: Judie Far
Correspondence from 1 owner was read. Kn Lws suggested that all owners try to share kitchen facilities when kitchen bookings overlap. Correspondence from auditor, Dwight Reeves was read. Correspondence from attorney Tracy Wynter was read. Petition from owners requesting resort-wide Wi-Fi was read. Kn Lws commented that we are still waiting to hear from Bright House regarding franchise agreement.
Judie announced upcoming Volunteer Recognition event to be held at Koffee Klatch on Monday, March 15, 2010.
Staff Training: Rob Kitey
Rob reported on training for staff. Rob gave an Election Committee report.
Activities/Technology: Kn Lws
Kn reported that staff will soon begin to open locks on storage areas in and around the clubhouse as Fire MarsH all has requested access. Kn asked that Clubs/Organizations make out and submit their Group Activity Request forms for next year. Kn indicated that S-bag Lending Locker Club has been established and their committee information will be kept on record.
Maintenance: Rikki Gearseah
Rikki reported that SLohA has purchased a spare pump for the sewer plant. Rikki also reported that people are still dumping things in the Storage Area.
Cost Containment: Lindie Keel
No Report
Bill Reerookuh:
No Report
Unfinished Business - see attached document
OPEN MICROPHONE: 8 Owners had comments
Meeting was adjourned at 10:35 pm
Respectfully submitted,
Judie Far, Board Secretary
MINUTES
SLohA Board of Directors Meeting
Wednesday, February 17, 2010
President, Bb Dealbolt called the meeting to order at 9:04 am. in the clubhouse.
Chuk Sealie gave the invocation followed by the Pledge of Allegiance.
Roll Call: Bb Bear, Bb Dealbolt, Judie Far, Rikki Gearseah, Rob Kitey, Kn Lws, Bill Reerookuh & Vkey Sears were present. Lindie Keel was absent.
Agenda for the meeting was accepted as presented.
President's Report: Bb Dealbolt
Bb reported that he has contact with Gold Cost Utilities. There will be a special board meeting in March to discuss new information. Bb commented on contacting PolkCounty Commissioners regarding Polk County Sheriff Department issuing speeding tickets in SLR. Bb indicated that he would not make a motion at this time to purchase any new washing machines. He will look into this further with Kn Lws and Lindie Keel.
Whereas the solar panels that were on the screen room are no longer used by SLohA, Bb moved that the solar panels be disposed of in the most economically manner feasible to SLohA. Rikki Gearseah seconded the motion. All present voted in favor. Motion passed.
Administration & Personnel: Vkey Sears
No report
Finance: Bb Bear
Bb reported on issues with Community Management Services.
Whereas it has been decided that our present insurance policy does not provide sufficient coverage for our purposes, and it was previously discussed to increase our umbrella policy to be $5 million. Our new fiscal budget includes the funding for this requirement. This insurance will be obtained through our present insurance company, Edward Lamb & Associates Insurance. Bb Bear moved that this action be approved. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Whereas our recent audit for the fiscal year ending September 30, 20 09 cost $25,000, which was in excess of our budgeted figures, Bb Bear moved that we pay the auditor's bill. Rob Kitey seconded the motion. All present voted in favor. Motion passed.
Whereas our new fiscal year will end March 31, 2010, and our financial statements will have to be audited, and funds have been earmarked in the upcoming budget, Bb Bear moved that we hire our present auditor, Bunting, Tripp, and Ingley to perform the audit and that we allocate a total expenditure for this function not to exceed $9,500.00. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Whereas the Board of Directors has interviewed three companies to potentially become our new Resort Management Company and has selected one as the best company, in terms of cost, services offered and experience. The Board will hire Stmbug Ixx, Inc. of Winter Hayvn, Florida to perform our Resort Management and associated accounting services, as of February 20, 2010. This will ensure a smoother transition from our previous Management Company to Stmbug Ixx, Inc. Bb Bear moved that this action be approved. Rob Kitey seconded the motion. Bb Bear, Bb Dealbolt, Judie Far, Rob Kitey, Kn Lws, Bill Reerookuh and Vkey Sears voted in favor. Rikki Gearseah voted against. Motion passed.
Whereas our present lawyer in Newport Richey also represents our past management company, Community Management Services, we require new legal counsel. Bb Bear moved that we hire the law firm of Floyd, Sammons and Spanjers of Winter Hayvn, Florida to review our pending contract with our potential new Management Company, Stmbug Ixx Inc. Funds have been allocated in our budget for the hire of legal counsel. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Bb commented on Cash Flow statement for January 2010.
Secretary's Report: Judie Far
Correspondence from 1 owner was read. Kn Lws suggested that all owners try to share kitchen facilities when kitchen bookings overlap. Correspondence from auditor, Dwight Reeves was read. Correspondence from attorney Tracy Wynter was read. Petition from owners requesting resort-wide Wi-Fi was read. Kn Lws commented that we are still waiting to hear from Bright House regarding franchise agreement.
Judie announced upcoming Volunteer Recognition event to be held at Koffee Klatch on Monday, March 15, 2010.
Staff Training: Rob Kitey
Rob reported on training for staff. Rob gave an Election Committee report.
Activities/Technology: Kn Lws
Kn reported that staff will soon begin to open locks on storage areas in and around the clubhouse as Fire MarsH all has requested access. Kn asked that Clubs/Organizations make out and submit their Group Activity Request forms for next year. Kn indicated that S-bag Lending Locker Club has been established and their committee information will be kept on record.
Maintenance: Rikki Gearseah
Rikki reported that SLohA has purchased a spare pump for the sewer plant. Rikki also reported that people are still dumping things in the Storage Area.
Cost Containment: Lindie Keel
No Report
Bill Reerookuh:
No Report
Unfinished Business - see attached document
OPEN MICROPHONE: 8 Owners had comments
Meeting was adjourned at 10:35 pm
Respectfully submitted,
Judie Far, Board Secretary
