Post by Admin on May 22, 2015 9:14:56 GMT -5
Editor Note: Apparently Vkey Sears resigned as Bice FooDy is listed as a Board Member. There is nothing in the Minutes about that.
Board_Minutes Date: 03/17/2010 Seq: 1
MINUTES
SLohA Board of Directors Meeting
Wednesday, March 17, 2010
President, Rob kitey called the meeting to order at 9:00 am. in the clubhouse.
Chuk Sealie gave the invocation followed by the Pledge of Allegiance.
Roll Call: Bb , Bb dealbolt, Judie , Bice FooDy, lindie , Rob kitey, Kn Lws, and Bill Reerookuh were present. rikki gearsea was absent.
Stmbg Ixx, Inc. - Bd Stmbg Ixx, Kn Sooner & Toneesha Shrodr were also present.
Agenda for the meeting was accepted with two additions.
Manager's Report: Bd Stmbg Ixx
(Distributed to all board members)
President's Report: Rob kitey
Rob announced board member's assignments to the new Standing Committees. Rob announced that NorleeDee Brnd will serve as Parliamentarian at workshops and board meetings. Rob reviewed information regarding the status of the pool and any future pool repairs. More quotes are to be obtained. New pool cover will not be ordered until next fall. After consideration by the board, the Sheriff's Department will not be coming in to SLR at this time to monitor speeding. The transition plan submitted by Stmbg Ixx, Inc. will be posted. The use of a golf cart for the new manager is being donated by Brewer's Golf Carts in exchange for various advertising. Rob moved that SLohA enter into a month-to-month agreement with Republic Service-Florida Refuse to provide a single 8 cubic yard container for single stream recycling at a cost of $65.00 per month with a one time $50.00 delivery fee and a fuel and environmental charge (approximately $8.00 per month) commencing April 1, 2010. Bb seconded the motion. Bb , Judie , Bice FooDy, Rob kitey, Kn Lws, and Bill Reerookuh voted in favor. Bb dealbolt and lindie voted against. Motion passed.
Vice President's Report: Kn Lws
Kn reported that Brighthouse has indicated that they have no plans to provide any HD or digital service in S-bag at this time. Kn reported that almost all keys for the storage areas in and around the clubhouse have been turned in. Kn acknowledge donation by Bice FooDy to SLohA of various A/V equipment. Upgrading of sound equipment for clubhouse is being looked at. SLohA will not continue the current website that was provided through CMS as there would be additional charges to maintain the website. We will work with the Chug website for now. Kn asked that Clubs/Organizations make out and submit their Group Activity Request forms for next year's activities.
Secretary's Report: Judie
Correspondence from 1 owner was read. Judie thanked all who helped with the Volunteer Recognition program at Koffee Klatch on Monday, March 15th.
Treasurer's Report: Bb
Bb reported that contract with CMS will be up on March 31st. Stmbg Ixx, Inc. has sent out a letter that will explain all future quarterly assessment and utility payments. Water billing schedule will remain the same. Bb will meet with resort management after facility survey is complete to work on an updated Reserve Study.
Bb moved that the maintenance contract for the photocopier in the Annex be renewed at a cost of $696.57 and that the cost be charged to administrative expenses in the operating bidget. Income from this photocopier should be placed in the miscellaneous income in the operating bidget. Bb dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb moved that SLohA open an operating account at Citizen's Bank and Trust and that we move our operating account from Synovus Bank in New Port Richey to Citizen's Bank. Bb dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb moved that SLohA fund a request from the Garden Club for $1,000.00 for improvements in the resort. $300.00 will be available now and $700.00 will be available in the fall. Funds to be from the landscaping bidget. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Election Comm/Long Range Planning: Bb dealbolt -- No Report
Rules & Regulations: Bice FooDy
Bice commented on RV Dump Area and also on creating an additional storage lot per an owner's request.
Election Comm/Rules & Regulations: rikki gearsea - No Report
Cost Efficiencies: lindie - No Report
Activities/Recreation: Bill Reerookuh
Bill indicated that he will get with Kn Lws & go over procedures for this area.
Unfinished Business -- no new updates.
OPEN MICROPHONE: 4 Owners had comments
Meeting was adjourned at 10:10 am
Respectfully submitted,
Judie , Board Secretary
______________________________________________________________________________
Manager_Report Date: 03/17/2010 Seq: 1
MANAGER'S REPORT
MARCH 17, 2010
A. SWIMMING POOL
Met with engineer on March 10, 2010. He has provided specification and cost to correct the leak problem. We are using these specs to get two other bids ASAP.
Working on a review to find out where the initial contract for repairs “broke down". Met with the head of Polk County Health Department and will be submitting a written report to the Board.
Have permission to keep pool open during winter months one-half hour after sun-up and one-half hour before sundown.
Pool will be covered and opened by maintenance personnel during the period of time change from daylight savings. No more volunteers needed.
Management is looking into additional pool lounge chairs. Fifteen to twenty will be purchased in the very near future.
B. CLUB HOUSE
Fire inspection was conducted by Fire MarsH all personnel which resulted in bids being put together for a fire alarm system mandated by the Fire MarsH all.
C. STREETS
We have ordered and will be installing in front of all fire hydrants a “Blue Reflector" identifying where the hydrants are located along the front of the lots.
In addition, your insurance underwriter has ordered the Resort to paint a “yellow" two inch wide border around any storm drain corners and any storm drain grates located in roadway. Traffic paint will be used.
D. FIRE EXTINGUISHERS
All the fire extinguishers have had annual inspection and are in good working condition.
E. FRONT GATE
Front gate problem of being left open has been addressed with the patrol officers and written direction has been given to them in their general orders.
F. WASHERS AND DRYERS
Management is working with Director Lindie Keel to schedule replacement of old equipment. As a unit goes down, the Resort will replace it.
G. RESORT FACILITIES
Manager, along with maintenance supervisor, Jhn Crummy have scheduled a major inspection of all Resort facilities infrastructure and equipment during May. Written report will be given to your Directors.
H. DUMP STATION
The Resort has a plan to make the “Dump Station" accessible for large RV's/Motor Homes. Scheduled to be completed within the next three to four weeks upon Board's approval.
I. EMERGENCY MANAGEMENT
The Association's annual report to the Division of Emergency Management for years 2008 and 2009 has been filed and paid.
J. RENTERS' INFORMATION
SOP Renters' Information and General Orders for the Patrol Officers have been updated and provided to the Directors for comments.
K. RECYCLE BIN
Have a 30-day recycle agreement with contractor to provide a container on a trial basis. Container will be located where the propane station was located.
Remember, aluminum cans and newspapers are being collected by our clubs, so continue to support them with these two items. Jhn Geiger will post flyers regarding this matter.
L. OWNERS CORRESPONDENCE
Have spoken with Board Secretary, Judie Far and members of the Board about whether to read all of the owners' correspondence at the workshop or directors' meetings.
Most of the letters are operational in nature and should be handled by the Manager. Management will be expedited the matter quickly and report back to the owners in a timely manner. Copy of all owner correspondence will continue to be provided to Resort Secretary.
M. GOLD COAST
We have asked Gold Coast Utilities to have a meeting with us next week to brief the Executive Committee and management on the status of providing potable water to the Resort.
N. VIOLATIONS
Management has set up an inspection and violation procedure to weekly monitor the Resort's problems. We began the process this week and it will take some time, but we will stay on top of this project.
O. TRANSITION
Management's transition time-line is on schedule and in some tasks two to three weeks ahead of schedule.
P. WELCOME PACKAGE
Management's information and welcome package along with assessment coupons are in the mail. If you do not receive this package by March 31, 2010, please call the Resort office and leave your name and address, where the package is to be mailed and any other official Resort correspondence.
Q. FEMA
One of management's tasks is to get information from the authorities (FEMA, Insurance Underwriters and Polk County) regarding the Resort's flood plain status. We hope to be able to be classified as out of the floor plain category sometime this year.
R. CONTRACTORS LICENSES AND INSURANCE
If an owner has to have written Resort approval for additions, improvements or changes to their homes, or lots, then a copy of the contractor's license and insurance must be on file at the front office. This requirement is mandated by your liability insurance underwriter.
Some questions have been asked about mowing grass and maintaining flower beds—approval not required, therefore license/insurance not required. Owner is responsible for any damage caused by this worker.
Manager's Report
Contact Information:
Name: S-bag Lake Resort Owners Association
E-mail:
our new email addresses
Office@SLRm
MINUTES
SLohA Board of Directors Meeting
Wednesday, March 17, 2010
President, Rob kitey called the meeting to order at 9:00 am. in the clubhouse.
Chuk Sealie gave the invocation followed by the Pledge of Allegiance.
Roll Call: Bb , Bb dealbolt, Judie , Bice FooDy, lindie , Rob kitey, Kn Lws, and Bill Reerookuh were present. rikki gearsea was absent.
Stmbg Ixx, Inc. - Bd Stmbg Ixx, Kn Sooner & Toneesha Shrodr were also present.
Agenda for the meeting was accepted with two additions.
Manager's Report: Bd Stmbg Ixx
(Distributed to all board members)
President's Report: Rob kitey
Rob announced board member's assignments to the new Standing Committees. Rob announced that NorleeDee Brnd will serve as Parliamentarian at workshops and board meetings. Rob reviewed information regarding the status of the pool and any future pool repairs. More quotes are to be obtained. New pool cover will not be ordered until next fall. After consideration by the board, the Sheriff's Department will not be coming in to SLR at this time to monitor speeding. The transition plan submitted by Stmbg Ixx, Inc. will be posted. The use of a golf cart for the new manager is being donated by Brewer's Golf Carts in exchange for various advertising. Rob moved that SLohA enter into a month-to-month agreement with Republic Service-Florida Refuse to provide a single 8 cubic yard container for single stream recycling at a cost of $65.00 per month with a one time $50.00 delivery fee and a fuel and environmental charge (approximately $8.00 per month) commencing April 1, 2010. Bb seconded the motion. Bb , Judie , Bice FooDy, Rob kitey, Kn Lws, and Bill Reerookuh voted in favor. Bb dealbolt and lindie voted against. Motion passed.
Vice President's Report: Kn Lws
Kn reported that Brighthouse has indicated that they have no plans to provide any HD or digital service in S-bag at this time. Kn reported that almost all keys for the storage areas in and around the clubhouse have been turned in. Kn acknowledge donation by Bice FooDy to SLohA of various A/V equipment. Upgrading of sound equipment for clubhouse is being looked at. SLohA will not continue the current website that was provided through CMS as there would be additional charges to maintain the website. We will work with the Chug website for now. Kn asked that Clubs/Organizations make out and submit their Group Activity Request forms for next year's activities.
Secretary's Report: Judie
Correspondence from 1 owner was read. Judie thanked all who helped with the Volunteer Recognition program at Koffee Klatch on Monday, March 15th.
Treasurer's Report: Bb
Bb reported that contract with CMS will be up on March 31st. Stmbg Ixx, Inc. has sent out a letter that will explain all future quarterly assessment and utility payments. Water billing schedule will remain the same. Bb will meet with resort management after facility survey is complete to work on an updated Reserve Study.
Bb moved that the maintenance contract for the photocopier in the Annex be renewed at a cost of $696.57 and that the cost be charged to administrative expenses in the operating bidget. Income from this photocopier should be placed in the miscellaneous income in the operating bidget. Bb dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb moved that SLohA open an operating account at Citizen's Bank and Trust and that we move our operating account from Synovus Bank in New Port Richey to Citizen's Bank. Bb dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb moved that SLohA fund a request from the Garden Club for $1,000.00 for improvements in the resort. $300.00 will be available now and $700.00 will be available in the fall. Funds to be from the landscaping bidget. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Election Comm/Long Range Planning: Bb dealbolt -- No Report
Rules & Regulations: Bice FooDy
Bice commented on RV Dump Area and also on creating an additional storage lot per an owner's request.
Election Comm/Rules & Regulations: rikki gearsea - No Report
Cost Efficiencies: lindie - No Report
Activities/Recreation: Bill Reerookuh
Bill indicated that he will get with Kn Lws & go over procedures for this area.
Unfinished Business -- no new updates.
OPEN MICROPHONE: 4 Owners had comments
Meeting was adjourned at 10:10 am
Respectfully submitted,
Judie , Board Secretary
______________________________________________________________________________
Manager_Report Date: 03/17/2010 Seq: 1
MANAGER'S REPORT
MARCH 17, 2010
A. SWIMMING POOL
Met with engineer on March 10, 2010. He has provided specification and cost to correct the leak problem. We are using these specs to get two other bids ASAP.
Working on a review to find out where the initial contract for repairs “broke down". Met with the head of Polk County Health Department and will be submitting a written report to the Board.
Have permission to keep pool open during winter months one-half hour after sun-up and one-half hour before sundown.
Pool will be covered and opened by maintenance personnel during the period of time change from daylight savings. No more volunteers needed.
Management is looking into additional pool lounge chairs. Fifteen to twenty will be purchased in the very near future.
B. CLUB HOUSE
Fire inspection was conducted by Fire MarsH all personnel which resulted in bids being put together for a fire alarm system mandated by the Fire MarsH all.
C. STREETS
We have ordered and will be installing in front of all fire hydrants a “Blue Reflector" identifying where the hydrants are located along the front of the lots.
In addition, your insurance underwriter has ordered the Resort to paint a “yellow" two inch wide border around any storm drain corners and any storm drain grates located in roadway. Traffic paint will be used.
D. FIRE EXTINGUISHERS
All the fire extinguishers have had annual inspection and are in good working condition.
E. FRONT GATE
Front gate problem of being left open has been addressed with the patrol officers and written direction has been given to them in their general orders.
F. WASHERS AND DRYERS
Management is working with Director Lindie Keel to schedule replacement of old equipment. As a unit goes down, the Resort will replace it.
G. RESORT FACILITIES
Manager, along with maintenance supervisor, Jhn Crummy have scheduled a major inspection of all Resort facilities infrastructure and equipment during May. Written report will be given to your Directors.
H. DUMP STATION
The Resort has a plan to make the “Dump Station" accessible for large RV's/Motor Homes. Scheduled to be completed within the next three to four weeks upon Board's approval.
I. EMERGENCY MANAGEMENT
The Association's annual report to the Division of Emergency Management for years 2008 and 2009 has been filed and paid.
J. RENTERS' INFORMATION
SOP Renters' Information and General Orders for the Patrol Officers have been updated and provided to the Directors for comments.
K. RECYCLE BIN
Have a 30-day recycle agreement with contractor to provide a container on a trial basis. Container will be located where the propane station was located.
Remember, aluminum cans and newspapers are being collected by our clubs, so continue to support them with these two items. Jhn Geiger will post flyers regarding this matter.
L. OWNERS CORRESPONDENCE
Have spoken with Board Secretary, Judie Far and members of the Board about whether to read all of the owners' correspondence at the workshop or directors' meetings.
Most of the letters are operational in nature and should be handled by the Manager. Management will be expedited the matter quickly and report back to the owners in a timely manner. Copy of all owner correspondence will continue to be provided to Resort Secretary.
M. GOLD COAST
We have asked Gold Coast Utilities to have a meeting with us next week to brief the Executive Committee and management on the status of providing potable water to the Resort.
N. VIOLATIONS
Management has set up an inspection and violation procedure to weekly monitor the Resort's problems. We began the process this week and it will take some time, but we will stay on top of this project.
O. TRANSITION
Management's transition time-line is on schedule and in some tasks two to three weeks ahead of schedule.
P. WELCOME PACKAGE
Management's information and welcome package along with assessment coupons are in the mail. If you do not receive this package by March 31, 2010, please call the Resort office and leave your name and address, where the package is to be mailed and any other official Resort correspondence.
Q. FEMA
One of management's tasks is to get information from the authorities (FEMA, Insurance Underwriters and Polk County) regarding the Resort's flood plain status. We hope to be able to be classified as out of the floor plain category sometime this year.
R. CONTRACTORS LICENSES AND INSURANCE
If an owner has to have written Resort approval for additions, improvements or changes to their homes, or lots, then a copy of the contractor's license and insurance must be on file at the front office. This requirement is mandated by your liability insurance underwriter.
Some questions have been asked about mowing grass and maintaining flower beds—approval not required, therefore license/insurance not required. Owner is responsible for any damage caused by this worker.
Manager's Report
Contact Information:
Name: S-bag Lake Resort Owners Association
E-mail:
our new email addresses
Office@SLRm