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SLOA_2010_April22_OFFICIALMin_ManagerReport.odt (27.18 KB)
Editor Note: Rikki Gearseah resigned, Dick Clerk appointed. Kn Lws appointed Asst Treasurer.
Editor Note: Rikki Gearseah resigned, Dick Clerk appointed. Kn Lws appointed Asst Treasurer.
Board_Minutes Date: 04/21/2010 Seq: 1
MINUTES
SLohA Board of Directors Meeting
Wednesday, April 21, 2010
Vice-President, Kn Lws called the meeting to order at 9:03 am.
Present: Dick Clerk, Bb Dealbolt, Judie Far, Bice FoolDay, Kn Lws, & Bill Reerookuh. Bb Bear, Rob Kitey & Lindie Keel were absent.
Managers Kn Sooner and Bd Stmbug Ixx were also present.
Invocation: Chuk Sealie followed by the Pledge of Allegiance.
March Board Of Directors meeting minutes approved as submitted.
Meeting agenda accepted as amended.
President, Rob Kitey: No Report
Vice-President, Kn Lws: Kn acknowledged the appointment of Dick Clerk to the Board of Directors and thanked Dick for his willingness to serve. Kn reported on the motions that were passed at the April Board Workshop. (Although motions are not usually passed at board workshops, there was a need to expedite several financial issues. A quorum of directors was present.)
Bb Bear moved - Whereas the Board of Directors requires an Assistant Treasurer, I move that it appoint Kn Lws, as Assistant Treasurer. Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb Bear moved -- Whereas the Board of Directors has a requirement to operate various bank accounts, I move that The Citizens Bank of Lake Wales; Colonial Bank, Bank of America, Wachovia Bank N.A.; Center Bank of Florida; BB&T; Mid Florida CU; and Riverside Bank be designated as depositors for SLohA funds with two (2) of the following signatures required for withdrawal of funds and signing of checks: President, Rob Kitey; Vice-President, Kenneth Lws; Treasurer, Bb Bear; Secretary-Judie Far; Director -- Bice FoolDay and Director -- Bill Reerookuh.
Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb Bear moved -- Whereas the Board of Directors has a requirement for a safety deposit box, I move that the Board continue to rent a safety deposit box at Sun Trust Bank in Lake Wales, Florida and that the following officers be approved to have access to that box: President, Rob Kitey; Vice-President, Kenneth Lws; Treasurer, Bb Bear; and Secretary-Judie Far. Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb Bear moved - Whereas the Board of Directors has a requirement to operate various bank accounts, I move that Sun Trust and Sun Trust Securities be designated as depositors for SLohA funds with two (2) of the following signatures required for withdrawal of funds and signing of checks: Vice-President, Kenneth Lws; Secretary-Judie Far; Director -- Bice FoolDay and Director -- Bill Reerookuh. Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb Bear moved -- Whereas the Board of Directors requires that, the accountant for Stmbug Ixx, Inc., our management company, will have to deal with the Banks that the S-bag Lake Owners Association deals with, I move that Toneesha Shrodr, have access to information concerning these various bank accounts. I move that this action be approved. Judie Far seconded the motion. All present voted in favor. Motion passed.
Kn resigned as Assistant Treasurer. Kn reported that computers in office have been grounded and the new server has been installed. Kn also commented on the upgrades recently done by Lake Wales Wireless. A group/new corp. will soon submit a proposal to run fiber optic cable throughout SLR. Kn reported that Art's Carts has donated a battery powered golf cart for the manager's use in SLR. In exchange, we will provide an ad in the Express and an ad in the SLR phone directory for the use of the cart. Kn reviewed the additional repairs to the front gate.
Kn moved that an upgrade to the fire alarm system be installed in the clubhouse and that no more than $10,000.00 be allotted for this activity. Contract to be awarded to ProTech Nation with the low bid of $9,199.53 plus the cost of obtaining required permits. The funds are to be taken out of the Building Reserve funds that were set aside in the 2010-2011 budget for this purpose. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Kn thanked Bb Lply for providing the sound today. Bill Reerookuh will do the sound at future board meetings.
Secretary, Judie Far: Judie indicated that an SOP will be written and discussed at the October Board Workshop regarding a cutoff for receiving any board correspondence prior to a board workshop or board meeting.
Correspondence from Rikki Gearseah was read. Rikki has resigned from the Board of Directors. Letter was received from SLR Library requesting funds. Board will discuss at October workshop. Board requested that the library furnish a copy of their current operating budget. Correspondence from owner, Currl M. Readinger regarding the recent report from the Florida Wildlife Conservation Commission was read. Judie reported on Communications Committee meeting. Board has already begun to implement the goal regarding improved communications between BOD and owners. Communications plan will be further updated in the fall.
Judie moved that whereas Kn Lws has resigned as Assistant Treasurer of the BOD, that Dick Clerk be appointed to serve as Assistant Treasurer. Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Treasurer, Bb Bear: No Report
Assistant Treasurer, Dick Clerk: Dick advised of the recent visit to CMS to obtain financials and of the upcoming audit for the partial fiscal year that ended March 31, 2010. Dick reported on the shutdown of the walk-in cooler until next November. Dick asked that a roof be constructed over the walk-in cooler to further assist in cost savings.
Bb Dealbolt: Bb will work with Gnny Lwl to establish Election Committee guidelines.
Bice FoolDay: Bice reported that the Storage Area lots are to be cleaned up as outlined in the rules contained in our Red Book. Should owners not comply in the future, SLohA will not continue to rent them a storage lot. Management is proceeding with contacting many owners who are not in compliance with a variety of other rules.
Whereas: The shuffleboard courts need to be resurfaced for a sum of $8000.00. The
Shuffleboard Club is donating $4000.00 to this project. Therefore, I, Bice FoolDay move
That we approve $8000.00 from the Reserve Recreation Account to resurface the shuffleboard
courts and return the $4000.00 donation to the reserve account. Bill Reerookuh seconded the
motion. Discussion followed. All present voted in favor. Motion passed.
Whereas: We must hire an engineer to begin the necessary pool repairs. Therefore, I, Bice
FoolDay move that we approve up $3,000.00 from the Recreation Reserve Account to hire G.B.
Collins Engineering, P.A. Bb Dealbolt seconded the motion. All present voted in favor.
Motion passed
Whereas: There is a need to have a Standard Operating Procedure in place that will ensure
all contracts, made between SaddlebagLake Resort and contractors, include the necessary
specifications and guidelines to meet the requirements and scope of the project involved.
Therefore, I, Bice FoolDay move that the attached SOP be adopted. Judie Far seconded the motion. All present voted in favor. Motion passed.
Lindie Keel: No Report
Bill Reerookuh: Bill thanked our new management for their outstanding efforts since coming onboard.
Bd Stmbug Ixx/Kn Sooner. Kn Sooner reviewed items that manager is currently working on. (Manager's Report attached.) Kn further discussed the situation with the fish habitat in our lake. Kn Lws read the entire letter from the Wildlife Conservation Commission. No board action is to be taken at this time.
Bd reviewed the situation with the pool repairs. Engineering firm will now be contacted to begin the drawings that will provide the specs for 3 licensed commercial pool contractors to bid from. Bd will be the Project Manager for the pool repairs and will coordinate with the County Health Department as well as PolkCounty. Bice will assist by keeping the board informed.
Unfinished Business:
No changes
There were comments from 9 owners.
Meeting was adjourned at 10:41 am.
Respectfully submitted,
Judie Far, Board Secretary
______________________________________________________________
Manager_Report Date: 04/21/2010 Seq: 1
Manager's Corner
APRIL 2010
March 8 was my first day here at S-bag Lake Resort as your new Community Association Manager. I must say that this time has flown. I want to take this opportunity to thank you all for making me feel welcome. I have had an occasion to meet a many of you at the office, Koffee Klatch, one of the Work Shops or the Board Meetings or out in the Resort.
I have found that since I've been here, there are lots to do and lots to learn about your great Resort. I have some great people to help me in that respect. The Board of Directors, Staff and the residents have been helpful is helping me get settled.
The following is a partial list of the projects that have been done since the 8th of March:
A bulletin board has been placed on the front porch of the Office Building to assist in our communications with you, the owners. Blue Reflectors have been placed in the road in front of each fire hydrant, that was mandated by the Fire MarsH all. 2" yellow stripe has been painted around the manhole covers and drain covers. This project was mandated by our Insurance Carrier. A fire alarm system will be installed in the Club House. This was mandated by the Fire MarsH all. A golf cart was obtained for the Manager from Art's Carts in exchange for some advertising in the Phone Book and S-bag Express. We have Kn Lws to thank for that since he is the one who negotiated this arrangement with Art's Carts. The RV dumpsite is operational and should serve the needs of our RVers. The Fountain by the Office has been repaired and should provide a beautiful cascade of color for our owners and visitors as they enter the Resort. The Shuffleboard Courts are in the process of being resurfaced this summer and should provide a great playing surface. We have recycle bins in the Office, Club House, Post Office, and Pool Room. The Recycle Bin out back is being used to it's fullest. The company empties the bin every Wednesday. A couple of Washing Machines are down and will be replaced. The Swimming Pool project is ongoing and we are looking forward to getting that project completed with the able assistance of Bd Stanbaugh. The Main Gate on the exit side went down and needed to be replaced, 27 letters went out to owners that needed their lawn mowed.
These are just a few of the projects that I, Bd and the Board of Directors have been working on. The actual list is quite long and eventually we will get to all of it.
In a position like this, the blue print that I run on is the Red Book, which contains the Covenants and Restrictions, Articles of Incorporation, By-Laws, and The Regulations. It is with this BIBLE that I conduct my activities in the Resort. The purpose of the Red Book is to ensure that all of you live in harmony is a gated community.
Kn Sooner
MINUTES
SLohA Board of Directors Meeting
Wednesday, April 21, 2010
Vice-President, Kn Lws called the meeting to order at 9:03 am.
Present: Dick Clerk, Bb Dealbolt, Judie Far, Bice FoolDay, Kn Lws, & Bill Reerookuh. Bb Bear, Rob Kitey & Lindie Keel were absent.
Managers Kn Sooner and Bd Stmbug Ixx were also present.
Invocation: Chuk Sealie followed by the Pledge of Allegiance.
March Board Of Directors meeting minutes approved as submitted.
Meeting agenda accepted as amended.
President, Rob Kitey: No Report
Vice-President, Kn Lws: Kn acknowledged the appointment of Dick Clerk to the Board of Directors and thanked Dick for his willingness to serve. Kn reported on the motions that were passed at the April Board Workshop. (Although motions are not usually passed at board workshops, there was a need to expedite several financial issues. A quorum of directors was present.)
Bb Bear moved - Whereas the Board of Directors requires an Assistant Treasurer, I move that it appoint Kn Lws, as Assistant Treasurer. Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb Bear moved -- Whereas the Board of Directors has a requirement to operate various bank accounts, I move that The Citizens Bank of Lake Wales; Colonial Bank, Bank of America, Wachovia Bank N.A.; Center Bank of Florida; BB&T; Mid Florida CU; and Riverside Bank be designated as depositors for SLohA funds with two (2) of the following signatures required for withdrawal of funds and signing of checks: President, Rob Kitey; Vice-President, Kenneth Lws; Treasurer, Bb Bear; Secretary-Judie Far; Director -- Bice FoolDay and Director -- Bill Reerookuh.
Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb Bear moved -- Whereas the Board of Directors has a requirement for a safety deposit box, I move that the Board continue to rent a safety deposit box at Sun Trust Bank in Lake Wales, Florida and that the following officers be approved to have access to that box: President, Rob Kitey; Vice-President, Kenneth Lws; Treasurer, Bb Bear; and Secretary-Judie Far. Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb Bear moved - Whereas the Board of Directors has a requirement to operate various bank accounts, I move that Sun Trust and Sun Trust Securities be designated as depositors for SLohA funds with two (2) of the following signatures required for withdrawal of funds and signing of checks: Vice-President, Kenneth Lws; Secretary-Judie Far; Director -- Bice FoolDay and Director -- Bill Reerookuh. Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Bb Bear moved -- Whereas the Board of Directors requires that, the accountant for Stmbug Ixx, Inc., our management company, will have to deal with the Banks that the S-bag Lake Owners Association deals with, I move that Toneesha Shrodr, have access to information concerning these various bank accounts. I move that this action be approved. Judie Far seconded the motion. All present voted in favor. Motion passed.
Kn resigned as Assistant Treasurer. Kn reported that computers in office have been grounded and the new server has been installed. Kn also commented on the upgrades recently done by Lake Wales Wireless. A group/new corp. will soon submit a proposal to run fiber optic cable throughout SLR. Kn reported that Art's Carts has donated a battery powered golf cart for the manager's use in SLR. In exchange, we will provide an ad in the Express and an ad in the SLR phone directory for the use of the cart. Kn reviewed the additional repairs to the front gate.
Kn moved that an upgrade to the fire alarm system be installed in the clubhouse and that no more than $10,000.00 be allotted for this activity. Contract to be awarded to ProTech Nation with the low bid of $9,199.53 plus the cost of obtaining required permits. The funds are to be taken out of the Building Reserve funds that were set aside in the 2010-2011 budget for this purpose. Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Kn thanked Bb Lply for providing the sound today. Bill Reerookuh will do the sound at future board meetings.
Secretary, Judie Far: Judie indicated that an SOP will be written and discussed at the October Board Workshop regarding a cutoff for receiving any board correspondence prior to a board workshop or board meeting.
Correspondence from Rikki Gearseah was read. Rikki has resigned from the Board of Directors. Letter was received from SLR Library requesting funds. Board will discuss at October workshop. Board requested that the library furnish a copy of their current operating budget. Correspondence from owner, Currl M. Readinger regarding the recent report from the Florida Wildlife Conservation Commission was read. Judie reported on Communications Committee meeting. Board has already begun to implement the goal regarding improved communications between BOD and owners. Communications plan will be further updated in the fall.
Judie moved that whereas Kn Lws has resigned as Assistant Treasurer of the BOD, that Dick Clerk be appointed to serve as Assistant Treasurer. Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Treasurer, Bb Bear: No Report
Assistant Treasurer, Dick Clerk: Dick advised of the recent visit to CMS to obtain financials and of the upcoming audit for the partial fiscal year that ended March 31, 2010. Dick reported on the shutdown of the walk-in cooler until next November. Dick asked that a roof be constructed over the walk-in cooler to further assist in cost savings.
Bb Dealbolt: Bb will work with Gnny Lwl to establish Election Committee guidelines.
Bice FoolDay: Bice reported that the Storage Area lots are to be cleaned up as outlined in the rules contained in our Red Book. Should owners not comply in the future, SLohA will not continue to rent them a storage lot. Management is proceeding with contacting many owners who are not in compliance with a variety of other rules.
Whereas: The shuffleboard courts need to be resurfaced for a sum of $8000.00. The
Shuffleboard Club is donating $4000.00 to this project. Therefore, I, Bice FoolDay move
That we approve $8000.00 from the Reserve Recreation Account to resurface the shuffleboard
courts and return the $4000.00 donation to the reserve account. Bill Reerookuh seconded the
motion. Discussion followed. All present voted in favor. Motion passed.
Whereas: We must hire an engineer to begin the necessary pool repairs. Therefore, I, Bice
FoolDay move that we approve up $3,000.00 from the Recreation Reserve Account to hire G.B.
Collins Engineering, P.A. Bb Dealbolt seconded the motion. All present voted in favor.
Motion passed
Whereas: There is a need to have a Standard Operating Procedure in place that will ensure
all contracts, made between SaddlebagLake Resort and contractors, include the necessary
specifications and guidelines to meet the requirements and scope of the project involved.
Therefore, I, Bice FoolDay move that the attached SOP be adopted. Judie Far seconded the motion. All present voted in favor. Motion passed.
Lindie Keel: No Report
Bill Reerookuh: Bill thanked our new management for their outstanding efforts since coming onboard.
Bd Stmbug Ixx/Kn Sooner. Kn Sooner reviewed items that manager is currently working on. (Manager's Report attached.) Kn further discussed the situation with the fish habitat in our lake. Kn Lws read the entire letter from the Wildlife Conservation Commission. No board action is to be taken at this time.
Bd reviewed the situation with the pool repairs. Engineering firm will now be contacted to begin the drawings that will provide the specs for 3 licensed commercial pool contractors to bid from. Bd will be the Project Manager for the pool repairs and will coordinate with the County Health Department as well as PolkCounty. Bice will assist by keeping the board informed.
Unfinished Business:
No changes
There were comments from 9 owners.
Meeting was adjourned at 10:41 am.
Respectfully submitted,
Judie Far, Board Secretary
______________________________________________________________
Manager_Report Date: 04/21/2010 Seq: 1
Manager's Corner
APRIL 2010
March 8 was my first day here at S-bag Lake Resort as your new Community Association Manager. I must say that this time has flown. I want to take this opportunity to thank you all for making me feel welcome. I have had an occasion to meet a many of you at the office, Koffee Klatch, one of the Work Shops or the Board Meetings or out in the Resort.
I have found that since I've been here, there are lots to do and lots to learn about your great Resort. I have some great people to help me in that respect. The Board of Directors, Staff and the residents have been helpful is helping me get settled.
The following is a partial list of the projects that have been done since the 8th of March:
A bulletin board has been placed on the front porch of the Office Building to assist in our communications with you, the owners. Blue Reflectors have been placed in the road in front of each fire hydrant, that was mandated by the Fire MarsH all. 2" yellow stripe has been painted around the manhole covers and drain covers. This project was mandated by our Insurance Carrier. A fire alarm system will be installed in the Club House. This was mandated by the Fire MarsH all. A golf cart was obtained for the Manager from Art's Carts in exchange for some advertising in the Phone Book and S-bag Express. We have Kn Lws to thank for that since he is the one who negotiated this arrangement with Art's Carts. The RV dumpsite is operational and should serve the needs of our RVers. The Fountain by the Office has been repaired and should provide a beautiful cascade of color for our owners and visitors as they enter the Resort. The Shuffleboard Courts are in the process of being resurfaced this summer and should provide a great playing surface. We have recycle bins in the Office, Club House, Post Office, and Pool Room. The Recycle Bin out back is being used to it's fullest. The company empties the bin every Wednesday. A couple of Washing Machines are down and will be replaced. The Swimming Pool project is ongoing and we are looking forward to getting that project completed with the able assistance of Bd Stanbaugh. The Main Gate on the exit side went down and needed to be replaced, 27 letters went out to owners that needed their lawn mowed.
These are just a few of the projects that I, Bd and the Board of Directors have been working on. The actual list is quite long and eventually we will get to all of it.
In a position like this, the blue print that I run on is the Red Book, which contains the Covenants and Restrictions, Articles of Incorporation, By-Laws, and The Regulations. It is with this BIBLE that I conduct my activities in the Resort. The purpose of the Red Book is to ensure that all of you live in harmony is a gated community.
Kn Sooner