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SLOA_2010_Nov17_BOD_OFFICIALMin.odt (21.33 KB)
Board_Minutes Date: 11/17/2010 Seq: 1
MINUTES
SLohA Board of Directors Meeting
Wednesday, November 17, 2010
President, Rob Kitey called the meeting to order at 9:00 am. in the clubhouse.
Chuk Sealie gave the invocation which was followed by the Pledge of Allegiance.
Roll Call: Bb Bear, Dick Clerk, Ed Clerk, Bb Dealbolt, Judie Far, Lindie Keel, Rob Kitey, Kn Lws, and Bill Reerookuh were present.
Stmbug Ixx, Inc. Melonknee Kreemcow was also present.
Minutes from October 2010 Board of Directors meeting accepted as presented.
Agenda amended to include Treasurer's Report -- Monthly Financials, Reserve Study, Proposed Budget and Bingo.
President's Report: Rob Kitey reported that much of the work being done in SLR has been mandated either by our insurance carrier or by the county. Rob announced that there will be a special board meeting on Monday, November 22nd at 8:00 am in the Annex. The agenda will include the proposed budget, the reserve study and long range planning.
Vice President's Report: Kn Lws - No report
Secretary's Report: Judie Far read correspondence from 1 owner. Judie gave a report from the Communications Committee. An owner survey is being created. A “new owner" packet of information will be developed in the future.
Treasurer's Report: Bb Bear reviewed our current month's financials. The reserve study which has been prepared by Stmbug Ixx, Inc. will be reviewed at the special board meeting next week. Next year's proposed budget will also be discussed at that meeting. The Budget Forum will be held on Wednesday, December 15th at 9:00 am in the clubhouse. Bb gave a report from the Bingo committee. Bingo will make a donation to SLohA towards new flat-screen monitors and a new sound system for the clubhouse. Bingo will now be held only 1 night a week on Fridays. Bingo account will not be shown on SLohA financials in the future.
Dick Clerk: Dick reviewed an amortization schedule for payment of the SBA loan with extra payments towards the principal to be made each quarter. Loan will be paid off in about 6 years. This should save over $100,000.00 in interest.
Ed Clerk: No report
Election Comm./Long Range Planning: Bb Dealbolt
Bb reported that petitions for election are available at the SLohA office. The deadline to turn the petitions in is December 10, 2010. Five slots are up for election on the Board of Directors: 1 - one year term, 1 - two year term and 3 - three year terms. (Owners may only run for 1 slot.) Bb also reported that the material for the mandated 55+ census will be included with the ballot material this year. Bb moved that Lindie Keel be appointed as the Co-chair of the Election committee. Dick Clerk seconded the motion. All present voted in favor. Motion passed.
Cost Efficiencies: Lindie Keel - No Report
Bill Reerookuh: Bill thanked the members of the “Dock" Committee for their work in gathering information. Bids have been obtained for a new dock and also for repair work only to the dock. They are suggesting that repairs be made to the dock. They also recommend that we add extra lighting and several electrical outlets at the dock. Repairs to be in compliance for the insurance company will be done soon.
Management Report: Melonknee Kreemcow gave a report on various projects being worked on in SLR. The valve replacement project is almost complete. All water in SLR will be off on Thursday, November 18th. In the future, Polk County states that we must provide 24 hours notice to all owners if schedule repairs to the water lines are to be done where water service would be interrupted. Kn Lws spoke of a website that offers voice mail notification services that we might look into. The Annex renovations should be completed by the end of this week. Various non-functioning AC units are being replaced. All streets and parking lots in SLR will be cleaned this Friday. Bathhouse #2 is being painted and repair work is being done. The pool temperature has been regulated and should remain consistent now. Bids are being obtained for a new sound system in the clubhouse.
Unfinished Business -- no new updates.
OPEN MICROPHONE: 5 Owners had comments
Meeting was adjourned at 10:01 am
Respectfully submitted,
Judie Far, Board Secretary
MINUTES
SLohA Board of Directors Meeting
Wednesday, November 17, 2010
President, Rob Kitey called the meeting to order at 9:00 am. in the clubhouse.
Chuk Sealie gave the invocation which was followed by the Pledge of Allegiance.
Roll Call: Bb Bear, Dick Clerk, Ed Clerk, Bb Dealbolt, Judie Far, Lindie Keel, Rob Kitey, Kn Lws, and Bill Reerookuh were present.
Stmbug Ixx, Inc. Melonknee Kreemcow was also present.
Minutes from October 2010 Board of Directors meeting accepted as presented.
Agenda amended to include Treasurer's Report -- Monthly Financials, Reserve Study, Proposed Budget and Bingo.
President's Report: Rob Kitey reported that much of the work being done in SLR has been mandated either by our insurance carrier or by the county. Rob announced that there will be a special board meeting on Monday, November 22nd at 8:00 am in the Annex. The agenda will include the proposed budget, the reserve study and long range planning.
Vice President's Report: Kn Lws - No report
Secretary's Report: Judie Far read correspondence from 1 owner. Judie gave a report from the Communications Committee. An owner survey is being created. A “new owner" packet of information will be developed in the future.
Treasurer's Report: Bb Bear reviewed our current month's financials. The reserve study which has been prepared by Stmbug Ixx, Inc. will be reviewed at the special board meeting next week. Next year's proposed budget will also be discussed at that meeting. The Budget Forum will be held on Wednesday, December 15th at 9:00 am in the clubhouse. Bb gave a report from the Bingo committee. Bingo will make a donation to SLohA towards new flat-screen monitors and a new sound system for the clubhouse. Bingo will now be held only 1 night a week on Fridays. Bingo account will not be shown on SLohA financials in the future.
Dick Clerk: Dick reviewed an amortization schedule for payment of the SBA loan with extra payments towards the principal to be made each quarter. Loan will be paid off in about 6 years. This should save over $100,000.00 in interest.
Ed Clerk: No report
Election Comm./Long Range Planning: Bb Dealbolt
Bb reported that petitions for election are available at the SLohA office. The deadline to turn the petitions in is December 10, 2010. Five slots are up for election on the Board of Directors: 1 - one year term, 1 - two year term and 3 - three year terms. (Owners may only run for 1 slot.) Bb also reported that the material for the mandated 55+ census will be included with the ballot material this year. Bb moved that Lindie Keel be appointed as the Co-chair of the Election committee. Dick Clerk seconded the motion. All present voted in favor. Motion passed.
Cost Efficiencies: Lindie Keel - No Report
Bill Reerookuh: Bill thanked the members of the “Dock" Committee for their work in gathering information. Bids have been obtained for a new dock and also for repair work only to the dock. They are suggesting that repairs be made to the dock. They also recommend that we add extra lighting and several electrical outlets at the dock. Repairs to be in compliance for the insurance company will be done soon.
Management Report: Melonknee Kreemcow gave a report on various projects being worked on in SLR. The valve replacement project is almost complete. All water in SLR will be off on Thursday, November 18th. In the future, Polk County states that we must provide 24 hours notice to all owners if schedule repairs to the water lines are to be done where water service would be interrupted. Kn Lws spoke of a website that offers voice mail notification services that we might look into. The Annex renovations should be completed by the end of this week. Various non-functioning AC units are being replaced. All streets and parking lots in SLR will be cleaned this Friday. Bathhouse #2 is being painted and repair work is being done. The pool temperature has been regulated and should remain consistent now. Bids are being obtained for a new sound system in the clubhouse.
Unfinished Business -- no new updates.
OPEN MICROPHONE: 5 Owners had comments
Meeting was adjourned at 10:01 am
Respectfully submitted,
Judie Far, Board Secretary