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Board_Minutes Date: 11/22/2010 Seq: 1
MINUTES
SLohA Board of Directors Special Meeting
Monday, November 22, 2010
President, Rob Kitey called the meeting to order at 8:00am in the Annex.
Roll Call: Bb Bear, Dick Clerk, Ed Clerk, Bb Dealbolt, Judie Far, Rob Kitey, Kn Lws, and Bill Reerookuh were present. Lindie Keel was absent.
Stmbug Ixx, Inc. Bd Stmbug Ixx, Toneesha Shrodr, and Melonknee Kreemcow were also present.
Agenda approved as presented.
President's Report: Rob Kitey -- No Report
Vice President's Report: Kn Lws - No report
Secretary's Report: Judie Far -- No Report
Treasurer's Report: Bb Bear provided an overview of the proposed Reserve Study.Discussion followed. Whereas: Stmbug Ixx Inc., as requested by the Board of Directors, has completed a study of the amount of pooled reserve funds that SLohA requires after a thorough examination of S-bag Lake Owners Association's major assets. There is a requirement that this Pooled Reserve Schedule be approved, adopted and used as a planning tool in the budgeting and long range planning of the management of SLohA assets. This study is an estimate, which will change whenever new assets are obtained, the useful life of present assets change or the replacement value of assets change.
Therefore Bb Bear moved that the Board of Directors adopt this study to provide a planning tool for the budget and long range planning processes. Discussion followed. Judie Far seconded the motion. All present voted in favor. Motion passed.
Bb provided an overview of the proposed budget for the next fiscal year.
Discussion followed. Whereas: There is a requirement for an annual budget to be presented to the members of the S-bag Lake Owners Association at the Budget Forum on 15 December, 2010 and the Board of Directors has reviewed the proposed budget.
Therefore, Bb Bear moved that the Board of Directors approve this proposed budget and that it be presented on 15 December 2010 at the Budget Forum. This proposed budget will then be placed on the ballot for residents' approval.
Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Whereas: The S-bag Lake Owners Association Board of Directors recognizes that the full-time, permanent employees did not receive a pay raise during the last two years.
Therefore Bb Bear moved that the aforementioned employees receive a pay raise of 2% effective 01 January, 2011.
Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Bb Bear provided an overview of our current carrier for payroll administration and employee's benefits and their proposed increases to the cost of employee's health insurance coverage.
Whereas: Paychex, the present administrator of our full-time employees' wage and benefits package intends to almost double the cost for administering these employees.
Bb Bear moved that the Board of Directors approve the dismissal of Paychex, providing them with the required one months' notice.
Kn Lws seconded the motion. All present voted in favor. Motion passed.
Whereas: The Board of Directors has entered into negotiations with ADP, a Fortune 500 company which handles the payroll for one in six private sector workers in the U.S.
Bb Bear moved that the Board of Directors approve the hiring of ADP to administer our full-time employees' wage and benefits package effective 01 January, 2011.
Dick Clerk seconded the motion. All present voted in favor. Motion passed.
Whereas: As requested by the Board of Directors, Stmbug Ixx Inc. on 1 Nov 10 completed a review of the personnel policies as they apply to the full-time, permanent employees of the S-bag Lake Owners Association. Their recommendations have been presented to the Board of Directors.
Therefore, Bb Bear moved that the Board of Directors approve these personnel policies changes, as amended by the BOD. The affected employees have been briefed by the Management Company. The Personnel Policy Booklet will be amended accordingly. Said changes are to take effect as of 01 January, 2011.
Judie Far seconded the motion. All present voted in favor. Motion passed.
Dick Clerk: No Report
Ed Clerk: No report
Bb Dealbolt: No Report
Lindie Keel: No Report
Bill Reerookuh: No Report
Management Report: - No Report
Meeting was adjourned at 9:04 am
Respectfully submitted,
Judie Far, Board Secretary
MINUTES
SLohA Board of Directors Special Meeting
Monday, November 22, 2010
President, Rob Kitey called the meeting to order at 8:00am in the Annex.
Roll Call: Bb Bear, Dick Clerk, Ed Clerk, Bb Dealbolt, Judie Far, Rob Kitey, Kn Lws, and Bill Reerookuh were present. Lindie Keel was absent.
Stmbug Ixx, Inc. Bd Stmbug Ixx, Toneesha Shrodr, and Melonknee Kreemcow were also present.
Agenda approved as presented.
President's Report: Rob Kitey -- No Report
Vice President's Report: Kn Lws - No report
Secretary's Report: Judie Far -- No Report
Treasurer's Report: Bb Bear provided an overview of the proposed Reserve Study.Discussion followed. Whereas: Stmbug Ixx Inc., as requested by the Board of Directors, has completed a study of the amount of pooled reserve funds that SLohA requires after a thorough examination of S-bag Lake Owners Association's major assets. There is a requirement that this Pooled Reserve Schedule be approved, adopted and used as a planning tool in the budgeting and long range planning of the management of SLohA assets. This study is an estimate, which will change whenever new assets are obtained, the useful life of present assets change or the replacement value of assets change.
Therefore Bb Bear moved that the Board of Directors adopt this study to provide a planning tool for the budget and long range planning processes. Discussion followed. Judie Far seconded the motion. All present voted in favor. Motion passed.
Bb provided an overview of the proposed budget for the next fiscal year.
Discussion followed. Whereas: There is a requirement for an annual budget to be presented to the members of the S-bag Lake Owners Association at the Budget Forum on 15 December, 2010 and the Board of Directors has reviewed the proposed budget.
Therefore, Bb Bear moved that the Board of Directors approve this proposed budget and that it be presented on 15 December 2010 at the Budget Forum. This proposed budget will then be placed on the ballot for residents' approval.
Bb Dealbolt seconded the motion. All present voted in favor. Motion passed.
Whereas: The S-bag Lake Owners Association Board of Directors recognizes that the full-time, permanent employees did not receive a pay raise during the last two years.
Therefore Bb Bear moved that the aforementioned employees receive a pay raise of 2% effective 01 January, 2011.
Bill Reerookuh seconded the motion. All present voted in favor. Motion passed.
Bb Bear provided an overview of our current carrier for payroll administration and employee's benefits and their proposed increases to the cost of employee's health insurance coverage.
Whereas: Paychex, the present administrator of our full-time employees' wage and benefits package intends to almost double the cost for administering these employees.
Bb Bear moved that the Board of Directors approve the dismissal of Paychex, providing them with the required one months' notice.
Kn Lws seconded the motion. All present voted in favor. Motion passed.
Whereas: The Board of Directors has entered into negotiations with ADP, a Fortune 500 company which handles the payroll for one in six private sector workers in the U.S.
Bb Bear moved that the Board of Directors approve the hiring of ADP to administer our full-time employees' wage and benefits package effective 01 January, 2011.
Dick Clerk seconded the motion. All present voted in favor. Motion passed.
Whereas: As requested by the Board of Directors, Stmbug Ixx Inc. on 1 Nov 10 completed a review of the personnel policies as they apply to the full-time, permanent employees of the S-bag Lake Owners Association. Their recommendations have been presented to the Board of Directors.
Therefore, Bb Bear moved that the Board of Directors approve these personnel policies changes, as amended by the BOD. The affected employees have been briefed by the Management Company. The Personnel Policy Booklet will be amended accordingly. Said changes are to take effect as of 01 January, 2011.
Judie Far seconded the motion. All present voted in favor. Motion passed.
Dick Clerk: No Report
Ed Clerk: No report
Bb Dealbolt: No Report
Lindie Keel: No Report
Bill Reerookuh: No Report
Management Report: - No Report
Meeting was adjourned at 9:04 am
Respectfully submitted,
Judie Far, Board Secretary