Post by Admin on May 22, 2015 11:15:08 GMT -5
SLOA_2010_Dec 22_BOD_OFFICIALMin.odt (24.05 KB)
Editor Note: This was the beginning of the internet problem where the board voted to force owners to pay for internet as part of the assessment fee. This would be balloted in Feb 2011.
Board_Minutes Date: 12/22/2010 Seq: 1
MINUTES
SLohA Board of Directors Meeting
Wednesday, December 22, 2010
President, Rob Kitey called the meeting to order at 9:02 am. in the clubhouse.
Phyllis Sealie gave the invocation which was followed by the Pledge of Allegiance.
Roll Call: Dick Clerk, Ed Clerk, Bb Dealbolt, Judie Far, lindie eel, Rob Kitey, Kn Lws, and Bill Reerookuh were present. Bb ear was absent.
Stmbg Ixx, Inc. Melonknee Kreeow was also present.
Agenda approved as amended with additional motion by Bb Dealbolt.
Minutes from November 2010 Board of Directors meeting accepted as presented.
Minutes from special Board of Directors meeting of 11/22/10 accepted as presented.
President's Report: Rob Kitey reported that many of the letters received by the Board of Directors are actually management issues and are turned over to our management. The Board will continue to work on SOP revisions after the 1st of the year. A review of the Management Firm has been done and a motion to re-hire will be made at the January Board of Directors meeting. Rob asked that each board member respond on any emails requesting board member input.
Vice President's Report: Kn Lws reported that we now have a new notification system - Phonevite - in case of emergencies and/or special notifications to each lot in SLR. Kn announced that the Technology Committee will hold an “open to all residents" meeting on January 5th. The meeting will be held in the clubhouse and will begin at 9:00am. The purpose of the meeting will be to have open discussion about internet service in SLR.
Whereas: The Technology Committee of the SLohA Board of Directors has made amrecommendation to the Board of Directors concerning internet service in S-bag Lake Resort. Therefore, Kn moved that an item be placed on the ballot for this year's SLohA membership election that would allow the SLohA Board of Directors to have the cost for internet service for every lot in S-bag Lake Resort be in the annual budget as a line item for the fiscal year beginning April 1, 2012. The cost for the internet service for every lot in SLR would not include any other costs such as equipment or the cost for installation of any equipment. A contract for such service would be negotiated by the SLohA Board of Directors with a viable internet service provider not to exceed $120.00 per year per lot for the fiscal year beginning April 1, 2012.
EDITOR INSERT:
Ed Clerk seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Secretary's Report: Judie Far stated that correspondence received from owners regarding operational issues are turned over to the management. Judie gave a report from the Communications Committee. At the January meeting, the committee will focus on a “New Owner's Packet" of information with input from management.
Judie made a motion regarding hiring practices at SLohA. Dick Clerk seconded the motion. Discussion followed. lindie made a motion to amend Judie's motion as follows to add “full-time" employees to part 2. Kn Lws seconded the motion to amend. All present voted in favor of the amendment to the motion.
Whereas: the SLohA Board of Directors has determined a need for a standardized SOP regarding “Hiring Practices" of employees at SLR,
Therefore Judie moved that:
1. Any person working in SLR through a temporary employment agency sH all have a background check done at the agency's expense with the results submitted to SLohA prior to that person's arrival on SLR premises.
2. Management firm (or Board of Director's designee) sH all consider an individual for permanent, full-time employment in the maintenance department (or any department) only after a 90 day (or 3 month) period of satisfactory work on site at SLR has been completed through a temporary employment agency.
3. Upon hiring an individual for permanent employment at SLR, all other SLR personnel policies will be implemented.
All present voted in favor. Motion passed.
Treasurer's Report: Assistant Treasurer, Dick Clerk gave a report from the Bingo committee. Bb ear is working toward getting Bingo funds removed from our financials.
Dick reviewed our current month's financials. There was discussion regarding the number of delinquent accounts we have currently. Accountant has advised that the number is about average. Copies of the financials will be posted on the website and in the resort.
Ed Clerk: No report
Election Comm./Long Range Planning: Bb Dealbolt
Bb reported that petitions for election were only taken out by 3 people by the deadline of December 10, 2010. 2-year term -- Ed Clerk. 3-year term -- Frns sm all and Peet Brdun. The board has also appointed Rob Kitey and Bb ear to be on the ballot. The Candidates Forum will be held on Wednesday, January 12th at 9:00am in the clubhouse. Bb also reported that the material for the mandated 55+ census will be included with the ballot material this year.
Bb gave a report from the Long Range Planning Committee. Priority items will be repairs and upgrades to the water & sewer system, resurfacing roads, new boat dock, new meeting & activities building, new storage building, hot tub, solar heating for pool, and study of impact of surrounding commercial & residential development including technology changes on future of SLR.
Whereas: The Long Range Planning Committee (LRPC) is proposing to start action on determining the actual state of affairs with SLohA's water and sewer system, Therefore: The LRPC moves to engage David L. Farabee, a Consulting Engineer to do an in-depth evaluation of SLohA's water and sewer systems and make prioritized recommendations for the repair and upgrades for the water and sewer systems. The cost of his services is to be $120.00 per hour and the total cost is not to exceed $5000.00. This expenditure will be funded out of the Water Sewer Reserves.
lindie eel seconded the motion. All present voted in favor. Motion passed.
Whereas: The Long Range Planning Committee needs more input for planning future projects. Therefore, Bb moved that id Stmbg Ixx of Stmbg Ixx, Inc. and Bb Lply an owner in S-bag Lake Owners Association be named to the Long Range Planning Committee. Judie Far seconded the motion. All present voted in favor. Motion passed.
Cost Efficiencies: lindie eel - No Report
Bill Reerookuh: No Report
Management Report: Melonknee Kreeow gave a report on various projects recently completed in SLR -- A/C units, dock repairs, annex parking lot pavement, and rope barriers on clubhouse St age. Various other projects in the works -- tree trimming, storage lot clean-up, insurance mandated repairs, replacement of maintenance vehicle, and recovering of 2 pool tables -- (pool players will pay for 1/2 of this cost). Also, maintenance is installing a water meter system that will differentiate between the water usage in the pool and in the spa. Maintenance is also working to alleviate a power issue in the shed at the driving range. Bids are being obtained for a possible, new sound system in the clubhouse, possible dock replacement, and paving sm all golf cart lot by tennis courts. Work on Screen Room renovations will not begin until May of 2011. Additional spa replacement bid to be obtained with work to be scheduled for summer of 2011. Bids are to be obtained for replacement of roof on maintenance pole barn.
Unfinished Business -- Rob provided clarification from Florida State Statute pertaining to HOA Board of Directors meetings with all board members present - can be in private session when discussing personnel issues.
OPEN MICROPHONE: No Owners had comments.
Meeting was adjourned at 10:19 am
Respectfully submitted,
Judie Far, Board Secretary
MINUTES
SLohA Board of Directors Meeting
Wednesday, December 22, 2010
President, Rob Kitey called the meeting to order at 9:02 am. in the clubhouse.
Phyllis Sealie gave the invocation which was followed by the Pledge of Allegiance.
Roll Call: Dick Clerk, Ed Clerk, Bb Dealbolt, Judie Far, lindie eel, Rob Kitey, Kn Lws, and Bill Reerookuh were present. Bb ear was absent.
Stmbg Ixx, Inc. Melonknee Kreeow was also present.
Agenda approved as amended with additional motion by Bb Dealbolt.
Minutes from November 2010 Board of Directors meeting accepted as presented.
Minutes from special Board of Directors meeting of 11/22/10 accepted as presented.
President's Report: Rob Kitey reported that many of the letters received by the Board of Directors are actually management issues and are turned over to our management. The Board will continue to work on SOP revisions after the 1st of the year. A review of the Management Firm has been done and a motion to re-hire will be made at the January Board of Directors meeting. Rob asked that each board member respond on any emails requesting board member input.
Vice President's Report: Kn Lws reported that we now have a new notification system - Phonevite - in case of emergencies and/or special notifications to each lot in SLR. Kn announced that the Technology Committee will hold an “open to all residents" meeting on January 5th. The meeting will be held in the clubhouse and will begin at 9:00am. The purpose of the meeting will be to have open discussion about internet service in SLR.
Whereas: The Technology Committee of the SLohA Board of Directors has made amrecommendation to the Board of Directors concerning internet service in S-bag Lake Resort. Therefore, Kn moved that an item be placed on the ballot for this year's SLohA membership election that would allow the SLohA Board of Directors to have the cost for internet service for every lot in S-bag Lake Resort be in the annual budget as a line item for the fiscal year beginning April 1, 2012. The cost for the internet service for every lot in SLR would not include any other costs such as equipment or the cost for installation of any equipment. A contract for such service would be negotiated by the SLohA Board of Directors with a viable internet service provider not to exceed $120.00 per year per lot for the fiscal year beginning April 1, 2012.
EDITOR INSERT:
Announcement Date: 12/29/2010 Seq: 1
Attention all interested SLR Residents. In an attempt to inform all residents of the status of the proposal to provide resort wide service, the Technology Committee will hold an informational session, with an opportunity for residents to ask questions following a presentation. This meeting will be held on January 5th, (2011) 9 AM at the clubhouse. It is hoped that this will enable all residents to become fully informed and have the correct information on which to base their decision when they answer the question that will be on the upcoming ballot. All interested residents are urged to attend this meeting.
Attention all interested SLR Residents. In an attempt to inform all residents of the status of the proposal to provide resort wide service, the Technology Committee will hold an informational session, with an opportunity for residents to ask questions following a presentation. This meeting will be held on January 5th, (2011) 9 AM at the clubhouse. It is hoped that this will enable all residents to become fully informed and have the correct information on which to base their decision when they answer the question that will be on the upcoming ballot. All interested residents are urged to attend this meeting.
Ed Clerk seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Secretary's Report: Judie Far stated that correspondence received from owners regarding operational issues are turned over to the management. Judie gave a report from the Communications Committee. At the January meeting, the committee will focus on a “New Owner's Packet" of information with input from management.
Judie made a motion regarding hiring practices at SLohA. Dick Clerk seconded the motion. Discussion followed. lindie made a motion to amend Judie's motion as follows to add “full-time" employees to part 2. Kn Lws seconded the motion to amend. All present voted in favor of the amendment to the motion.
Whereas: the SLohA Board of Directors has determined a need for a standardized SOP regarding “Hiring Practices" of employees at SLR,
Therefore Judie moved that:
1. Any person working in SLR through a temporary employment agency sH all have a background check done at the agency's expense with the results submitted to SLohA prior to that person's arrival on SLR premises.
2. Management firm (or Board of Director's designee) sH all consider an individual for permanent, full-time employment in the maintenance department (or any department) only after a 90 day (or 3 month) period of satisfactory work on site at SLR has been completed through a temporary employment agency.
3. Upon hiring an individual for permanent employment at SLR, all other SLR personnel policies will be implemented.
All present voted in favor. Motion passed.
Treasurer's Report: Assistant Treasurer, Dick Clerk gave a report from the Bingo committee. Bb ear is working toward getting Bingo funds removed from our financials.
Dick reviewed our current month's financials. There was discussion regarding the number of delinquent accounts we have currently. Accountant has advised that the number is about average. Copies of the financials will be posted on the website and in the resort.
Ed Clerk: No report
Election Comm./Long Range Planning: Bb Dealbolt
Bb reported that petitions for election were only taken out by 3 people by the deadline of December 10, 2010. 2-year term -- Ed Clerk. 3-year term -- Frns sm all and Peet Brdun. The board has also appointed Rob Kitey and Bb ear to be on the ballot. The Candidates Forum will be held on Wednesday, January 12th at 9:00am in the clubhouse. Bb also reported that the material for the mandated 55+ census will be included with the ballot material this year.
Bb gave a report from the Long Range Planning Committee. Priority items will be repairs and upgrades to the water & sewer system, resurfacing roads, new boat dock, new meeting & activities building, new storage building, hot tub, solar heating for pool, and study of impact of surrounding commercial & residential development including technology changes on future of SLR.
Whereas: The Long Range Planning Committee (LRPC) is proposing to start action on determining the actual state of affairs with SLohA's water and sewer system, Therefore: The LRPC moves to engage David L. Farabee, a Consulting Engineer to do an in-depth evaluation of SLohA's water and sewer systems and make prioritized recommendations for the repair and upgrades for the water and sewer systems. The cost of his services is to be $120.00 per hour and the total cost is not to exceed $5000.00. This expenditure will be funded out of the Water Sewer Reserves.
lindie eel seconded the motion. All present voted in favor. Motion passed.
Whereas: The Long Range Planning Committee needs more input for planning future projects. Therefore, Bb moved that id Stmbg Ixx of Stmbg Ixx, Inc. and Bb Lply an owner in S-bag Lake Owners Association be named to the Long Range Planning Committee. Judie Far seconded the motion. All present voted in favor. Motion passed.
Cost Efficiencies: lindie eel - No Report
Bill Reerookuh: No Report
Management Report: Melonknee Kreeow gave a report on various projects recently completed in SLR -- A/C units, dock repairs, annex parking lot pavement, and rope barriers on clubhouse St age. Various other projects in the works -- tree trimming, storage lot clean-up, insurance mandated repairs, replacement of maintenance vehicle, and recovering of 2 pool tables -- (pool players will pay for 1/2 of this cost). Also, maintenance is installing a water meter system that will differentiate between the water usage in the pool and in the spa. Maintenance is also working to alleviate a power issue in the shed at the driving range. Bids are being obtained for a possible, new sound system in the clubhouse, possible dock replacement, and paving sm all golf cart lot by tennis courts. Work on Screen Room renovations will not begin until May of 2011. Additional spa replacement bid to be obtained with work to be scheduled for summer of 2011. Bids are to be obtained for replacement of roof on maintenance pole barn.
Unfinished Business -- Rob provided clarification from Florida State Statute pertaining to HOA Board of Directors meetings with all board members present - can be in private session when discussing personnel issues.
OPEN MICROPHONE: No Owners had comments.
Meeting was adjourned at 10:19 am
Respectfully submitted,
Judie Far, Board Secretary
