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SLOA_2009_Mar18Minutes.odt (26.81 KB)
Minutes
Board of Directors Meeting -- March 18, 2009
S-bag Lake Owners Association, Inc.
Call to Order: President Bb Dealbolt called the meeting to order at 9:00 AM in the clubhouse.
Invocation: Chuk Sealie
Pledge of Allegiance
Roll Call: Bb Bear, Bb Dealbolt, Judie Far, Rikki Gearseah, Lindie Keel, Rob Kitey, Kn Lws, Gnny Lwl, & Vkey Sears were present. Minutes from the February 18, 2009 SLohA Board of Directors meeting were accepted as presented.
Manager/President's Report: Bb Dealbolt:
Bb announced the board's committee assignments. Bb reviewed our association with Gold Coast Utilities for hookup of our water and sewer in the future. He indicated that we will have Gold Coast to a future Koffee Klatch to answer any questions owners may have. Bb reminded all residents that there is to be no driving of any motorized vehicles on our greenways.
Finance: Bb Bear
Bb reported that he met with our management company - CMS - and all financial reports are current through February. We will also have monthly cash flow statements in the future. Bb also indicated that they reviewed Reserve Studies they have prepared by CMS for other clients. CMS is to provide us with a quote to conduct a Reserve Study at SLR. Bb moved that Sun Trust Band/Mid-Florida, N.A.; The Citizens Bank of Lake Wales; Colonial Bank; Bank of America; Wachovia Bank N.A.; Center State Bank of Florida; and Sun Trust Securities be designated as depositors for SLohA funds with two (2) of the following signatures required for withdrawal of funds and signing of checks: President Robber F. Dealbolt, Vice President, Vkey Sears, Secretary, Judie Far, Treasurer, Bb Bear, Assistant Treasurer, Gnny Lwl, and Director, Rikki Gearseah. Lindie Keel seconded the motion. All voted in favor. Motion passed. Bb moved that the Board continue to rent a safety deposit box at Sun Trust Bank/Mid Florida office in Lake Wales, Fl. and that the following officers be approved to have access to that box: President, Robber F. Dealbolt, Treasurer, Bb Bear, and Assistant Treasurer, Virginia M. Lwl. Vkey Sears seconded the motion. All voted in favor. Motion passed. Bb moved that a donated banner representing the USA and Canada be placed adjacent to the American 911 banner in the clubhouse. Gnny Lwl seconded the motion. Discussion followed. All voted in favor. Motion passed.
Administration & Personnel: Vicki Sears
Vkey moved that we establish a fee on the water on any bill more than 30 days past due.
The fees to be charged in accordance with the late fee currently charged for past due assessments which is 1-1/2%. Gnny Lwl seconded the motion Discussion followed. All voted in favor. Motion passed.
Secretary: Judie Far
Judie read correspondence from 5 owners.
Maintenance: Rikki Gearseah
Rikki gave a maintenance update regarding pool repairs and the storage area. Rikki moved that we contract Michael L. Maybury to manufacture lids that need to be replaced at the cost of $50.00. The money for this work is to come from the Maintenance Repair in Operating Funds. Vkey Sears seconded the motion. Discussion followed. All voted in favor. Motion passed.
Maintenance Organization & Training: Rob Kitey
Rob reported that he has met with Jhn Crmee regarding the software used for maintenance. He will look into required training for maintenance employees.
Cost Containment: Lindie Keel
Lindie reported that she has checked with clubs about closing the walk-in cooler. Cooler could be up and running in 24 hours if needed. Lindie moved to shut down the walk-in cooler from April 1st to October 15th each year. Bb Bear seconded the motion. All voted in favor. Motion passed. Lindie moved to contract All State Lighting to retrofit lighting at the Clubhouse, SLohA office, Annex, Screen Room, and outside the Post office. Vkey Sears seconded the motion. Discussion followed. All voted in favor. Motion passed. Lindie moved that we change the slide mechanism in the washing machines and dryers at our laundry facilities. $2.00 per load for washing machines and the dryer cams will be 7 minutes for 25 cents. The cost to retrofit these machines is $605.05. Rikki Gearseah seconded the motion. Discussion followed. All voted in favor. Motion passed.
Activities: Kn Lws
Kn moved that Standard Operating Procedure #18 be adopted which will establish the policy for reserving resort facilities by clubs/organizations. The policy defines the format for the documents required and consolidates the process for Board approval at the business office of SLohA. Rikki Gearseah seconded the motion. Discussion followed. All voted in favor. Motion passed. Kn also reported that there will be an inventory of all storage bins in the clubhouse. They will be identified as to who is using them and they will be numbered.
Bb Dealbolt presented a bouquet to Phyllis Sealie who has volunteered to fill out Group Activity Sheets to reserve resort facilities for 22 years.
Assistant Treasurer/Club Liaison: Gnny Lwl
Gnny reported that she has been and will continue to meet with SLR clubs and organizations to discuss their organizational policies.
Bb Dealbolt read correspondence from the Bingo Committee. Bb then read a response letter to the Bingo Committee from the Board of Directors. Bb read a Board of Director's statement regarding the Bingo Committee. Bb Bear gave a report on the new Bingo Oversight Committee which is now a standing committee made up of three board members. Bb also reported that there is now a new Bingo Committee with written procedures and job descriptions. They will run bingo at S-bag Lake Resort in the future and will report to the Bingo Oversight Committee.
Open Microphone for Owners Comments
13 owners made comments.
Meeting Adjourned at 11:20 AM
Respectfully submitted,
Judie Far,
Board Secretary
Board of Directors Meeting -- March 18, 2009
S-bag Lake Owners Association, Inc.
Call to Order: President Bb Dealbolt called the meeting to order at 9:00 AM in the clubhouse.
Invocation: Chuk Sealie
Pledge of Allegiance
Roll Call: Bb Bear, Bb Dealbolt, Judie Far, Rikki Gearseah, Lindie Keel, Rob Kitey, Kn Lws, Gnny Lwl, & Vkey Sears were present. Minutes from the February 18, 2009 SLohA Board of Directors meeting were accepted as presented.
Manager/President's Report: Bb Dealbolt:
Bb announced the board's committee assignments. Bb reviewed our association with Gold Coast Utilities for hookup of our water and sewer in the future. He indicated that we will have Gold Coast to a future Koffee Klatch to answer any questions owners may have. Bb reminded all residents that there is to be no driving of any motorized vehicles on our greenways.
Finance: Bb Bear
Bb reported that he met with our management company - CMS - and all financial reports are current through February. We will also have monthly cash flow statements in the future. Bb also indicated that they reviewed Reserve Studies they have prepared by CMS for other clients. CMS is to provide us with a quote to conduct a Reserve Study at SLR. Bb moved that Sun Trust Band/Mid-Florida, N.A.; The Citizens Bank of Lake Wales; Colonial Bank; Bank of America; Wachovia Bank N.A.; Center State Bank of Florida; and Sun Trust Securities be designated as depositors for SLohA funds with two (2) of the following signatures required for withdrawal of funds and signing of checks: President Robber F. Dealbolt, Vice President, Vkey Sears, Secretary, Judie Far, Treasurer, Bb Bear, Assistant Treasurer, Gnny Lwl, and Director, Rikki Gearseah. Lindie Keel seconded the motion. All voted in favor. Motion passed. Bb moved that the Board continue to rent a safety deposit box at Sun Trust Bank/Mid Florida office in Lake Wales, Fl. and that the following officers be approved to have access to that box: President, Robber F. Dealbolt, Treasurer, Bb Bear, and Assistant Treasurer, Virginia M. Lwl. Vkey Sears seconded the motion. All voted in favor. Motion passed. Bb moved that a donated banner representing the USA and Canada be placed adjacent to the American 911 banner in the clubhouse. Gnny Lwl seconded the motion. Discussion followed. All voted in favor. Motion passed.
Administration & Personnel: Vicki Sears
Vkey moved that we establish a fee on the water on any bill more than 30 days past due.
The fees to be charged in accordance with the late fee currently charged for past due assessments which is 1-1/2%. Gnny Lwl seconded the motion Discussion followed. All voted in favor. Motion passed.
Secretary: Judie Far
Judie read correspondence from 5 owners.
Maintenance: Rikki Gearseah
Rikki gave a maintenance update regarding pool repairs and the storage area. Rikki moved that we contract Michael L. Maybury to manufacture lids that need to be replaced at the cost of $50.00. The money for this work is to come from the Maintenance Repair in Operating Funds. Vkey Sears seconded the motion. Discussion followed. All voted in favor. Motion passed.
Maintenance Organization & Training: Rob Kitey
Rob reported that he has met with Jhn Crmee regarding the software used for maintenance. He will look into required training for maintenance employees.
Cost Containment: Lindie Keel
Lindie reported that she has checked with clubs about closing the walk-in cooler. Cooler could be up and running in 24 hours if needed. Lindie moved to shut down the walk-in cooler from April 1st to October 15th each year. Bb Bear seconded the motion. All voted in favor. Motion passed. Lindie moved to contract All State Lighting to retrofit lighting at the Clubhouse, SLohA office, Annex, Screen Room, and outside the Post office. Vkey Sears seconded the motion. Discussion followed. All voted in favor. Motion passed. Lindie moved that we change the slide mechanism in the washing machines and dryers at our laundry facilities. $2.00 per load for washing machines and the dryer cams will be 7 minutes for 25 cents. The cost to retrofit these machines is $605.05. Rikki Gearseah seconded the motion. Discussion followed. All voted in favor. Motion passed.
Activities: Kn Lws
Kn moved that Standard Operating Procedure #18 be adopted which will establish the policy for reserving resort facilities by clubs/organizations. The policy defines the format for the documents required and consolidates the process for Board approval at the business office of SLohA. Rikki Gearseah seconded the motion. Discussion followed. All voted in favor. Motion passed. Kn also reported that there will be an inventory of all storage bins in the clubhouse. They will be identified as to who is using them and they will be numbered.
Bb Dealbolt presented a bouquet to Phyllis Sealie who has volunteered to fill out Group Activity Sheets to reserve resort facilities for 22 years.
Assistant Treasurer/Club Liaison: Gnny Lwl
Gnny reported that she has been and will continue to meet with SLR clubs and organizations to discuss their organizational policies.
Bb Dealbolt read correspondence from the Bingo Committee. Bb then read a response letter to the Bingo Committee from the Board of Directors. Bb read a Board of Director's statement regarding the Bingo Committee. Bb Bear gave a report on the new Bingo Oversight Committee which is now a standing committee made up of three board members. Bb also reported that there is now a new Bingo Committee with written procedures and job descriptions. They will run bingo at S-bag Lake Resort in the future and will report to the Bingo Oversight Committee.
Open Microphone for Owners Comments
13 owners made comments.
Meeting Adjourned at 11:20 AM
Respectfully submitted,
Judie Far,
Board Secretary