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SLOA_2009_April15Minutes.odt (25.87 KB)
Minutes
Board of Directors Meeting -- April 15, 2009
S-bag Lake Owners Association, Inc.
Call to Order: President Bb Dealbolt called the meeting to order at 9:05 AM in the clubhouse.
Invocation: Chuk Sealie
Pledge of Allegiance
Roll Call: Bb Dealbolt, Judie Far, Rikki Gearseah, Rob Kitey, Kn Lws, Gnny Lwl, & Vkey Sears were present. Bb Bear & Lindie Keel were absent.
Minutes from the March 18, 2009 SLohA Board of Directors meeting were accepted as presented.
Manager/President's Report: Bb Dealbolt:
Bb announced that the 3 bids received for pool repairs will not be used so the pool will not be closed as previously reported the first week of May. A pool expert will advise us on specs to use for new bids. Bb also reported that the deep end will not be filled in. Bb reported on a meeting with the Polk County Building Division. They requested that we NOT continue to issue our own SLR permits for work done that would require a Polk County permit. We will need to mail a letter to all owners stating the county's requirements regarding county permits. The minutes from the April 2009 Board of Directors meeting will be mailed out with this letter. Bb indicated that our auditor has been contacted and that an audit for the 1st quarter of our fiscal year will be done. Bb moved to accept an offer of $32,000. to purchase the property at 30 S-bag Trail South. Rikki Gearseah seconded. All presented voted in favor. Motion passed. Bb moved to establish a new standing committee - Technology Committee - with Kn Lws as chairman, and Rob Kitey, Bb Trmb and Bb stab as members. Gnny Lwl seconded. All present voted in favor. Motion passed.
Administration & Personnel: Vicki Sears
Vkey Sears moved that $2,000. be donated to assist with the renovations to the lagoon gardens and Memorial Garden. Bb Dealbolt seconded. Discussion followed. Bb Dealbolt withdrew his second. Vkey Sears withdrew her motion. Bb Dealbolt moved that $2,000. be spent from landscaping reserve funds to assist with the renovations to the gardens/Memorial garden. Kn Lws seconded the motion. All present voted in favor. Motion passed. Vkey reported that Jhn Crmee will attend a management training course in June.
Finance: Bb Bear-Absent Gnny Lwl reviewed the financial reports for March. She indicated that there will be a meeting with Kim from CMS to go over report requirements per our contract as well as other issues with CMS. The meeting will take place next Thursday.
Secretary: Judie Far
Judie read correspondence from 6 owners and 2 response letters. Judie reported that a thank you letter has been sent to the Women's Club for their recent donations of $6,000. to assist with retrofitting the lighting and $4,000 towards renovations for the ladies locker room
Maintenance: Rikki Gearseah
Rikki reported that the manhole covers will be reevaluated to see if more need to be lowered. Rikki asked that people remember to properly tie-down any items in the storage area as hurricane season will start soon. Rikki asked Jhn Crmee to provide a water & sewer system update. Jhn reported that work was done on several pumps, an overflow and cleanup in the sewer system and various other maintenance issues.
Maintenance Organization & Training: Rob Kitey
Rob moved that the SOP for bingo operations at SLR be approved. Kn Lws seconded. All present voted in favor. Motion passed. Rob moved that we close our propane gas dispensing station when our present supply runs out or October 1, 2009, whichever comes first. Rikki Gearseah seconded. All present voted in favor.
Rob reported that he, Vkey Sears and Judie Far had a meeting with a representative of Paychex who will offer Health & Safety support and training for our employees. They will also advise us on human resource support that is available. Rob asked that the issues with reports and billing from the management company be addressed. He also brought up the possibility of changing our fiscal year to be April 1st to March 31st. The board will discuss this idea and will also contact our auditor on this issue. Rob asked that the Executive Committee/Long Range Planning Committee address the issue of a future resort manager or resort management in the near future.
Cost Containment: Lindie Keel-Absent
Activities: Kn Lws
Kn commented on our current internet service from Lake Wales Wireless at SLR. He encouraged people to not use the internet via someone else's service. This slows down the service for those who pay for their service. Kn then brought up the issue of liability and safety concerns with the Lending Locker. Discussion followed. Comments were heard from several owners. Hrld Hglnd volunteered to man the Lending Locker during the summer. The issue will be addressed again in the fall as to whether we should continue the Lending Locker or not. A written legal opinion will be obtained.
Assistant Treasurer/Club Liaison: Gnny Lwl
.Vkey Sears reported for Gnny that she has been and will continue to meet with SLR clubs and organizations. Vkey also reported for Gnny that there has been theft in the Women's Club/Granny's Attic storage sheds. New locks have been put on these sheds and the board will consider having surveillance cameras in the storage area.
Open Microphone for Owners Comments
4 owners made comments.
Meeting Adjourned at 11:24 AM
Respectfully submitted,
Judie Far,
Board Secretary
Board of Directors Meeting -- April 15, 2009
S-bag Lake Owners Association, Inc.
Call to Order: President Bb Dealbolt called the meeting to order at 9:05 AM in the clubhouse.
Invocation: Chuk Sealie
Pledge of Allegiance
Roll Call: Bb Dealbolt, Judie Far, Rikki Gearseah, Rob Kitey, Kn Lws, Gnny Lwl, & Vkey Sears were present. Bb Bear & Lindie Keel were absent.
Minutes from the March 18, 2009 SLohA Board of Directors meeting were accepted as presented.
Manager/President's Report: Bb Dealbolt:
Bb announced that the 3 bids received for pool repairs will not be used so the pool will not be closed as previously reported the first week of May. A pool expert will advise us on specs to use for new bids. Bb also reported that the deep end will not be filled in. Bb reported on a meeting with the Polk County Building Division. They requested that we NOT continue to issue our own SLR permits for work done that would require a Polk County permit. We will need to mail a letter to all owners stating the county's requirements regarding county permits. The minutes from the April 2009 Board of Directors meeting will be mailed out with this letter. Bb indicated that our auditor has been contacted and that an audit for the 1st quarter of our fiscal year will be done. Bb moved to accept an offer of $32,000. to purchase the property at 30 S-bag Trail South. Rikki Gearseah seconded. All presented voted in favor. Motion passed. Bb moved to establish a new standing committee - Technology Committee - with Kn Lws as chairman, and Rob Kitey, Bb Trmb and Bb stab as members. Gnny Lwl seconded. All present voted in favor. Motion passed.
Administration & Personnel: Vicki Sears
Vkey Sears moved that $2,000. be donated to assist with the renovations to the lagoon gardens and Memorial Garden. Bb Dealbolt seconded. Discussion followed. Bb Dealbolt withdrew his second. Vkey Sears withdrew her motion. Bb Dealbolt moved that $2,000. be spent from landscaping reserve funds to assist with the renovations to the gardens/Memorial garden. Kn Lws seconded the motion. All present voted in favor. Motion passed. Vkey reported that Jhn Crmee will attend a management training course in June.
Finance: Bb Bear-Absent Gnny Lwl reviewed the financial reports for March. She indicated that there will be a meeting with Kim from CMS to go over report requirements per our contract as well as other issues with CMS. The meeting will take place next Thursday.
Secretary: Judie Far
Judie read correspondence from 6 owners and 2 response letters. Judie reported that a thank you letter has been sent to the Women's Club for their recent donations of $6,000. to assist with retrofitting the lighting and $4,000 towards renovations for the ladies locker room
Maintenance: Rikki Gearseah
Rikki reported that the manhole covers will be reevaluated to see if more need to be lowered. Rikki asked that people remember to properly tie-down any items in the storage area as hurricane season will start soon. Rikki asked Jhn Crmee to provide a water & sewer system update. Jhn reported that work was done on several pumps, an overflow and cleanup in the sewer system and various other maintenance issues.
Maintenance Organization & Training: Rob Kitey
Rob moved that the SOP for bingo operations at SLR be approved. Kn Lws seconded. All present voted in favor. Motion passed. Rob moved that we close our propane gas dispensing station when our present supply runs out or October 1, 2009, whichever comes first. Rikki Gearseah seconded. All present voted in favor.
Rob reported that he, Vkey Sears and Judie Far had a meeting with a representative of Paychex who will offer Health & Safety support and training for our employees. They will also advise us on human resource support that is available. Rob asked that the issues with reports and billing from the management company be addressed. He also brought up the possibility of changing our fiscal year to be April 1st to March 31st. The board will discuss this idea and will also contact our auditor on this issue. Rob asked that the Executive Committee/Long Range Planning Committee address the issue of a future resort manager or resort management in the near future.
Cost Containment: Lindie Keel-Absent
Activities: Kn Lws
Kn commented on our current internet service from Lake Wales Wireless at SLR. He encouraged people to not use the internet via someone else's service. This slows down the service for those who pay for their service. Kn then brought up the issue of liability and safety concerns with the Lending Locker. Discussion followed. Comments were heard from several owners. Hrld Hglnd volunteered to man the Lending Locker during the summer. The issue will be addressed again in the fall as to whether we should continue the Lending Locker or not. A written legal opinion will be obtained.
Assistant Treasurer/Club Liaison: Gnny Lwl
.Vkey Sears reported for Gnny that she has been and will continue to meet with SLR clubs and organizations. Vkey also reported for Gnny that there has been theft in the Women's Club/Granny's Attic storage sheds. New locks have been put on these sheds and the board will consider having surveillance cameras in the storage area.
Open Microphone for Owners Comments
4 owners made comments.
Meeting Adjourned at 11:24 AM
Respectfully submitted,
Judie Far,
Board Secretary