Post by Admin on May 25, 2015 7:26:27 GMT -5
*Editor: Reerookuh appointed to Lwl BOD vacancy
SLOA_2009_Oct21Minutes.odt (26.44 KB)
SLOA_2009_Oct21Minutes.odt (26.44 KB)
MINUTES
S-bag LAKE OWNERS ASSOCIATION, INC.
Board of Directors Meeting - October 21, 2009
Call to Order: President Bb Dealbolt called the meeting to order at 9:00 AM in the clubhouse.
Invocation: Chuk Sealie
Pledge of Allegiance
Roll Call: Bb Dealbolt, Judie Far, Rikki Gearseah, Kn Lws, Bill Reerookuh, and Vkey Sears were present. Bb Bear, Lindie Keel, and Rob Kitey were absent.
Bb Dealbolt: Bb asked that all clubs/organizations update all of their current contact information with Shn in the office. When people have requests, the office will then be able to provide correct contact information. Bb advised that after much consideration and legal input, there will be a “Lending Locker" Club set up. This will remove any potential liability from SLohA. This could be a current/existing club or organization. He asked that the 1st Responders form a club also. He reminded everyone that there are to be no vehicles on greenways or other non-paved areas of the common grounds at SLR. Planning is taking place for future paving of S-bag Trail from the entry to S-bag to past the clubhouse at Silversides. Bb also told of future planning for the Jacuzzi repairs and solar heating of the pool.
Vkey Sears: Vkey commented on the release of one employee and the new SLR employee, Tony Bledsol. She advised that refund checks will be mailed by the management company to owners who were incorrectly charged for overages on their last water bill. Lorenzo is doing the readings today for the next water billing. She reminded owners to keep the water meter area cleaned up and accessible. Various training was provided to staff over the summer by Paychex. An inventory of all maintenance items will be conducted and all future P.O.'s must be itemized. Vkey explained why she decided to close off gate in the pool area due to sprinkler heads being damaged. Vkey commented on the good job done by maintenance over the summer and she also thanked the Women's Club for their assistance with the renovations to the washrooms in the screen room.
Bb Bear: As Treasurer, Bb Bear was not present; Bb Dealbolt reported that there was a meeting yesterday with the management company, and the auditors. They will work together in the future to do correcting entries to get our financial records correct. Bb reported that at the end of the last fiscal year, we were approximately $50,000. under for our budgeted expenses. This money will be used to repay the reserve funds. He also reported that during the last fiscal year, our reserves were fully funded in accordance with the budget. Bb also advised that due to previous incorrect taxing on our utilities, S-bag received a refund of $7,994.
Judie Far: Correspondence from 6 owners was read.
Rikki Gearseah: Rikki indicated that most of the maintenance report was given in the summer letter to owners. He gave an overview of all the repairs that were done to the pool and the pump room. Rikki reported that there were issues with the software for the bar codes for the entry gate after the gate was struck by lightning this summer. This is still being worked on. Jhn Crmee explained why lockers were removed from screen room areas during the renovations. It was suggested that a regular, thorough inspection of all physical assets be established. Bb Dealbolt reported that all repairs to pool area and pump room will cost upward of $50,000.
Lindie Keel: No report -- not present
Rob Kitey: No report -- not present
Kn Lws: Kn discussed the issue of people obtaining wireless service from their neighbors without paying for the service. This ultimately slows the service for everyone else. Alternative wireless options are being explored. Kn gave a report for the Bingo committee. They have purchased all new equipment. Bingo started on Friday, October 16th. Vkey will serve as chair of Bingo committee until Gnny Lwl is able to return to the committee.
Bill Reerookuh: Bb Dealbolt introduced new board member, Bill Reerookuh. Bill indicated that he agreed to serve out the remainder of the term recently vacated by Gnny Lwl. He also told of his previous experience serving on a homeowner's board of directors in Florida.
Open Microphone for Owners Comments
15 owners made comments. The board has prepared a draft Communications Plan. When all board members are present, the board will work on the plan to help resolved communications issues at S-bag.
Meeting Adjourned at 10:55 AM
Respectfully Submitted,
Judie Far,
Board Secretary
S-bag LAKE OWNERS ASSOCIATION, INC.
Board of Directors Meeting - October 21, 2009
Call to Order: President Bb Dealbolt called the meeting to order at 9:00 AM in the clubhouse.
Invocation: Chuk Sealie
Pledge of Allegiance
Roll Call: Bb Dealbolt, Judie Far, Rikki Gearseah, Kn Lws, Bill Reerookuh, and Vkey Sears were present. Bb Bear, Lindie Keel, and Rob Kitey were absent.
Bb Dealbolt: Bb asked that all clubs/organizations update all of their current contact information with Shn in the office. When people have requests, the office will then be able to provide correct contact information. Bb advised that after much consideration and legal input, there will be a “Lending Locker" Club set up. This will remove any potential liability from SLohA. This could be a current/existing club or organization. He asked that the 1st Responders form a club also. He reminded everyone that there are to be no vehicles on greenways or other non-paved areas of the common grounds at SLR. Planning is taking place for future paving of S-bag Trail from the entry to S-bag to past the clubhouse at Silversides. Bb also told of future planning for the Jacuzzi repairs and solar heating of the pool.
Vkey Sears: Vkey commented on the release of one employee and the new SLR employee, Tony Bledsol. She advised that refund checks will be mailed by the management company to owners who were incorrectly charged for overages on their last water bill. Lorenzo is doing the readings today for the next water billing. She reminded owners to keep the water meter area cleaned up and accessible. Various training was provided to staff over the summer by Paychex. An inventory of all maintenance items will be conducted and all future P.O.'s must be itemized. Vkey explained why she decided to close off gate in the pool area due to sprinkler heads being damaged. Vkey commented on the good job done by maintenance over the summer and she also thanked the Women's Club for their assistance with the renovations to the washrooms in the screen room.
Bb Bear: As Treasurer, Bb Bear was not present; Bb Dealbolt reported that there was a meeting yesterday with the management company, and the auditors. They will work together in the future to do correcting entries to get our financial records correct. Bb reported that at the end of the last fiscal year, we were approximately $50,000. under for our budgeted expenses. This money will be used to repay the reserve funds. He also reported that during the last fiscal year, our reserves were fully funded in accordance with the budget. Bb also advised that due to previous incorrect taxing on our utilities, S-bag received a refund of $7,994.
Judie Far: Correspondence from 6 owners was read.
Rikki Gearseah: Rikki indicated that most of the maintenance report was given in the summer letter to owners. He gave an overview of all the repairs that were done to the pool and the pump room. Rikki reported that there were issues with the software for the bar codes for the entry gate after the gate was struck by lightning this summer. This is still being worked on. Jhn Crmee explained why lockers were removed from screen room areas during the renovations. It was suggested that a regular, thorough inspection of all physical assets be established. Bb Dealbolt reported that all repairs to pool area and pump room will cost upward of $50,000.
Lindie Keel: No report -- not present
Rob Kitey: No report -- not present
Kn Lws: Kn discussed the issue of people obtaining wireless service from their neighbors without paying for the service. This ultimately slows the service for everyone else. Alternative wireless options are being explored. Kn gave a report for the Bingo committee. They have purchased all new equipment. Bingo started on Friday, October 16th. Vkey will serve as chair of Bingo committee until Gnny Lwl is able to return to the committee.
Bill Reerookuh: Bb Dealbolt introduced new board member, Bill Reerookuh. Bill indicated that he agreed to serve out the remainder of the term recently vacated by Gnny Lwl. He also told of his previous experience serving on a homeowner's board of directors in Florida.
Open Microphone for Owners Comments
15 owners made comments. The board has prepared a draft Communications Plan. When all board members are present, the board will work on the plan to help resolved communications issues at S-bag.
Meeting Adjourned at 10:55 AM
Respectfully Submitted,
Judie Far,
Board Secretary