Post by Admin on Jun 22, 2015 12:43:07 GMT -5
MINUTES
SLohA Board of Directors Meeting
Wednesday May 9, 2012
President Kn Lws called the meeting to order at 09:10 am.
Bb Bear, Peet Brdun, D Brnd, Ed Clerk, Clf Jnsn, Kn Lws, Alln Rss and Frns Sm all were present. Chrly Mnc was absent. Judie Far, Assistant Secretary and Melonknee Kreeow, the Manager, were present.
It was moved by Frns Sm all and seconded by Alln Rss that the minutes of the meetings held 21 Mar 12 and 4 Apr 12 be approved. Motion carried.
The amended Agenda was approved.
Kn Lws. Kn discussed the sale of the properties at 102 Silversides and 30 S-bag Trail South. It was the decision of the Board that it would be easier to sell 102 Silversides if it didn't have a trailer on it and if it could be done for $500. D will investigate the removal of the trailer further. Kn also talked about the Clubhouse Cameras. The cameras are operational and clubs should be approached to determine how much they are willing to contribute to the $3,102.08 expense. M. e. l. has prepared a memo for distribution to the following organizations: Church committee, Women's Club, Men's Club, Kitchen Band, Song Birds, Line Dancers, Fun Day Committee and Bingo Committee. Any other contributions would also be welcome. A review of the bids for repairs to the Maintenance Office was carried out. It was moved by Peet Brdun and seconded by D Brnd that the upgrades be done by Anderson at a cost not to exceed $3,260. Motion carried.
“ Whereas: The Board has decided to remodel the Maintenance Office.
Therefore: I make a motion that we accept the Anderson Maintenance Inc. bid of $3,260, which is due upon completion."
Kn thanked Bb St aib and D Brnd for the work that they completed to make sure that we would have the system to conduct our first Directors' teleconference meeting.
Alln Rss. Alln stated that he was awaiting bids for the lighting project.
Bb Bear. Bb read a letter received from Phyllis Calkins concerning a playground for the children. Bb will send Phyllis a letter letting her know that the Board has not had any recent discussions about a playground and no firm decision has been made. This project was mentioned in the survey completed by the Communications Committee. This topic may or may not be revisited in the fall but at present, there are no plans to approve this project.
Bb, as Chair of the Long Range Planning Committee, asked for approval of two members, Doug Porrett and Bill Gilfillan. No Directors had any objections to these individuals becoming members of the Committee.
It was also discussed how motions, made during the summer meetings, would be entered into the official records. It was decided that the Director making the motion would sign the motion, after it was approved, and forward it to SLR office, either by e-mail or by regular mail.
Peet Brdun. Peet spoke about the automatic door opener. Kn said that we are awaiting bids on this project.
D Brnd. D gave an update of the Annex. He made a motion that R.I.G. be hired to carry out the construction of the new Annex. Their bid is $20,600. less than the highest bidder. R.I.G. will also replace the doors and windows and not use the ones from the old Annex. The windows and doors will be salvaged from the old Annex. Ed Clerk seconded the motion. The motion carried. Kn thanked D and his Committee for their diligent work on the project.
“ Whereas: The revised bid received from R.I.G. is complete and more inclusive than the other bids received.
Therefore: I move that we accept the bid from R.I.G. in the amount of $163,332. For the new Annex. Funds to come from those allocated in the Reserve Funds for buildings."
The surveillance cameras are up and running in the SLR office. However, the office computer server must be upgraded, with new software, for the centralized recording of the cameras. After discussion, D made a motion to purchase the software upgrade at a cost not to exceed $2100, from the operational budget. Alln seconded the motion. The motion passed.
“Whereas: The software for recording video for the security cameras needs to be updated on our office server.
Therefore: I move that S-bag purchase the software on sale for the price of $2100. The funds to come out of the operational budget."
D does not have sufficient time to competently carry out his other duties and also be Chair of the Technology Committee. His motion was to make Bb Lply the Technology Committee Chair. Clf Jnsn seconded the motion.
“Whereas: other Board duties, committees and commitments have limited my ability to do give 100% participation to the Technology Committee I feel it best to resign as Chairman of the committee.
Therefore: I move that Bb Lply be appointed as Chairman of the Technology Committee."
The motion passed. D will remain on the Technology Committee.
D suggested that we hire an Engineer to oversee the Annex project, which would entail 4 hours a week, on-site, during the construction. The cost would be approximately $1,000.
D will investigate further and report to the next meeting.
There were approximately 30 people in attendance for this, our first summer meeting.
Clf Jnsn. As Chair of the Rule Book Committee, Clf reported that Dyeann Clemenson will be joining the Committee and that Brian Park has resigned from the Committee. Clf made a motion to rescind the motion made last month regarding Covenant 15. D seconded the motion. The motion passed.
“Whereas: The Rule Book Committee has been charged with making suggestions for updating the Rules and Regulations of SLR, it has determined that the most urgent adjustments needed deal with the Covenants. After much consideration the Rule Book Committee has decided to change its goals and is asking the board to rescind the motion made on 3/7/12.
Therefore: I make a motion to rescind the motion that was approved on 03/07/12 by the BOD to allow the membership to vote on changing Covenant #15 on next year's annual ballot which would to require 75% of valid voters instead of 75% of owners to bring the covenants in to compliance with state and county laws."
The second motion was to place the amendment of Covenants 2 and 3 on the 2013 ballot. Ed Clerk seconded the motion. The motion passed.
“Whereas: The Rule Book Committee has been charged with suggesting changes to SLR's Rules and Regulations: the Committee has determined that the most urgent adjustments needed deal with the Covenants.
Therefore: I make a motion on behalf of the Rules and Regulations Committee to update the wording in Covenants 2 and 3 and appear on next year's annual ballot to be voted by the owners.
Covenant 2. Currently reads: Said lot sH all be used exclusively as a recreational vehicle site.*
Covenant #2 if approved it will read as follows. ALL LOTS MAY BE USED AS A RECREATIONAL VEHICLE SITE OR A MANUFACTURED/MODULAR HOME SITE.*
Covenant 3. Currently reads: All recreational vehicle sites sH all be reserved and restricted for recreational vehicles. For the purpose of this covenant and restriction, a recreation vehicle is defined in the rules and regulations as amended from time to time. Mobile homes sH all be excluded from this definition and are therefore excluded from use of the sites.
Covenant #3 if approved it will read as follows. ALL PROPERTY SITES MAY BE RESERVED AND RESTRICTED FOR RECREATIONAL VEHICLE OR MANUFACTURED/MODULAR HOMES. A RECREATION VEHICLE IS DEFINED IN THE RULES AND REGULATIONS AS AMENDED FROM TIME TO TIME.
*(The words “lot" and “site" are synonymous and are interchangeable.)"
Frns Sm all. Frns said that he was working on the election for next year.
The Manager's report was given at the start of the meeting to reduce teleconferencing time as was the Invocation and the Pledge of Allegiance.
There was no unfinished business.
Three owners had comments.
The meeting was adjourned at 10:34 a.m.
Submitted by,
Bb Bear
SLohA Board of Directors Meeting
Wednesday May 9, 2012
President Kn Lws called the meeting to order at 09:10 am.
Bb Bear, Peet Brdun, D Brnd, Ed Clerk, Clf Jnsn, Kn Lws, Alln Rss and Frns Sm all were present. Chrly Mnc was absent. Judie Far, Assistant Secretary and Melonknee Kreeow, the Manager, were present.
It was moved by Frns Sm all and seconded by Alln Rss that the minutes of the meetings held 21 Mar 12 and 4 Apr 12 be approved. Motion carried.
The amended Agenda was approved.
Kn Lws. Kn discussed the sale of the properties at 102 Silversides and 30 S-bag Trail South. It was the decision of the Board that it would be easier to sell 102 Silversides if it didn't have a trailer on it and if it could be done for $500. D will investigate the removal of the trailer further. Kn also talked about the Clubhouse Cameras. The cameras are operational and clubs should be approached to determine how much they are willing to contribute to the $3,102.08 expense. M. e. l. has prepared a memo for distribution to the following organizations: Church committee, Women's Club, Men's Club, Kitchen Band, Song Birds, Line Dancers, Fun Day Committee and Bingo Committee. Any other contributions would also be welcome. A review of the bids for repairs to the Maintenance Office was carried out. It was moved by Peet Brdun and seconded by D Brnd that the upgrades be done by Anderson at a cost not to exceed $3,260. Motion carried.
“ Whereas: The Board has decided to remodel the Maintenance Office.
Therefore: I make a motion that we accept the Anderson Maintenance Inc. bid of $3,260, which is due upon completion."
Kn thanked Bb St aib and D Brnd for the work that they completed to make sure that we would have the system to conduct our first Directors' teleconference meeting.
Alln Rss. Alln stated that he was awaiting bids for the lighting project.
Bb Bear. Bb read a letter received from Phyllis Calkins concerning a playground for the children. Bb will send Phyllis a letter letting her know that the Board has not had any recent discussions about a playground and no firm decision has been made. This project was mentioned in the survey completed by the Communications Committee. This topic may or may not be revisited in the fall but at present, there are no plans to approve this project.
Bb, as Chair of the Long Range Planning Committee, asked for approval of two members, Doug Porrett and Bill Gilfillan. No Directors had any objections to these individuals becoming members of the Committee.
It was also discussed how motions, made during the summer meetings, would be entered into the official records. It was decided that the Director making the motion would sign the motion, after it was approved, and forward it to SLR office, either by e-mail or by regular mail.
Peet Brdun. Peet spoke about the automatic door opener. Kn said that we are awaiting bids on this project.
D Brnd. D gave an update of the Annex. He made a motion that R.I.G. be hired to carry out the construction of the new Annex. Their bid is $20,600. less than the highest bidder. R.I.G. will also replace the doors and windows and not use the ones from the old Annex. The windows and doors will be salvaged from the old Annex. Ed Clerk seconded the motion. The motion carried. Kn thanked D and his Committee for their diligent work on the project.
“ Whereas: The revised bid received from R.I.G. is complete and more inclusive than the other bids received.
Therefore: I move that we accept the bid from R.I.G. in the amount of $163,332. For the new Annex. Funds to come from those allocated in the Reserve Funds for buildings."
The surveillance cameras are up and running in the SLR office. However, the office computer server must be upgraded, with new software, for the centralized recording of the cameras. After discussion, D made a motion to purchase the software upgrade at a cost not to exceed $2100, from the operational budget. Alln seconded the motion. The motion passed.
“Whereas: The software for recording video for the security cameras needs to be updated on our office server.
Therefore: I move that S-bag purchase the software on sale for the price of $2100. The funds to come out of the operational budget."
D does not have sufficient time to competently carry out his other duties and also be Chair of the Technology Committee. His motion was to make Bb Lply the Technology Committee Chair. Clf Jnsn seconded the motion.
“Whereas: other Board duties, committees and commitments have limited my ability to do give 100% participation to the Technology Committee I feel it best to resign as Chairman of the committee.
Therefore: I move that Bb Lply be appointed as Chairman of the Technology Committee."
The motion passed. D will remain on the Technology Committee.
D suggested that we hire an Engineer to oversee the Annex project, which would entail 4 hours a week, on-site, during the construction. The cost would be approximately $1,000.
D will investigate further and report to the next meeting.
There were approximately 30 people in attendance for this, our first summer meeting.
Clf Jnsn. As Chair of the Rule Book Committee, Clf reported that Dyeann Clemenson will be joining the Committee and that Brian Park has resigned from the Committee. Clf made a motion to rescind the motion made last month regarding Covenant 15. D seconded the motion. The motion passed.
“Whereas: The Rule Book Committee has been charged with making suggestions for updating the Rules and Regulations of SLR, it has determined that the most urgent adjustments needed deal with the Covenants. After much consideration the Rule Book Committee has decided to change its goals and is asking the board to rescind the motion made on 3/7/12.
Therefore: I make a motion to rescind the motion that was approved on 03/07/12 by the BOD to allow the membership to vote on changing Covenant #15 on next year's annual ballot which would to require 75% of valid voters instead of 75% of owners to bring the covenants in to compliance with state and county laws."
The second motion was to place the amendment of Covenants 2 and 3 on the 2013 ballot. Ed Clerk seconded the motion. The motion passed.
“Whereas: The Rule Book Committee has been charged with suggesting changes to SLR's Rules and Regulations: the Committee has determined that the most urgent adjustments needed deal with the Covenants.
Therefore: I make a motion on behalf of the Rules and Regulations Committee to update the wording in Covenants 2 and 3 and appear on next year's annual ballot to be voted by the owners.
Covenant 2. Currently reads: Said lot sH all be used exclusively as a recreational vehicle site.*
Covenant #2 if approved it will read as follows. ALL LOTS MAY BE USED AS A RECREATIONAL VEHICLE SITE OR A MANUFACTURED/MODULAR HOME SITE.*
Covenant 3. Currently reads: All recreational vehicle sites sH all be reserved and restricted for recreational vehicles. For the purpose of this covenant and restriction, a recreation vehicle is defined in the rules and regulations as amended from time to time. Mobile homes sH all be excluded from this definition and are therefore excluded from use of the sites.
Covenant #3 if approved it will read as follows. ALL PROPERTY SITES MAY BE RESERVED AND RESTRICTED FOR RECREATIONAL VEHICLE OR MANUFACTURED/MODULAR HOMES. A RECREATION VEHICLE IS DEFINED IN THE RULES AND REGULATIONS AS AMENDED FROM TIME TO TIME.
*(The words “lot" and “site" are synonymous and are interchangeable.)"
Frns Sm all. Frns said that he was working on the election for next year.
The Manager's report was given at the start of the meeting to reduce teleconferencing time as was the Invocation and the Pledge of Allegiance.
There was no unfinished business.
Three owners had comments.
The meeting was adjourned at 10:34 a.m.
Submitted by,
Bb Bear