Post by Admin on Jun 22, 2015 12:53:03 GMT -5
MINUTES
SLohA Board of Directors Meeting
Wednesday, April 4, 2012
President, Kn Lws called the meeting to order at 9:00 am.
Present: Peet Brdun, D Brnd, Ed Clerk, Clf Jnsn, Kn Lws, Chrly Mnc, Alln Rss, & Frns Sm all. Bb Bear was absent.
Judie Far and Melonknee Kreemcow were also present.
Meeting agenda accepted as presented.
Management Report: Melonknee provided the management report. Copy will be posted.
President, Kn Lws: Kn reminded clubs/organizations to please provide their annual reports. The 2 most recent bids for purchase of 102 Silversides were discussed. Frns Sm all moved that both bids be rejected due to the low amounts offered. Alln Rss seconded the motion. Discussion followed. All present voted in favor. Motion passed. Board will consider having the building on the lot removed. Kn advised that if any individual is interested in seeing the property at 30 S-bag Trail South that is also for sale, a key is available for a walk thru. Board is waiting for information from attorney for wording of a letter to this owner regarding obtaining the deed to the property. Kn gave an explanation of recommendation from our insurance agent to purchase employment practices insurance.
Vice-President, Alln Rss: Alln gave an update on the additional lighting for the clubhouse parking lot. A recommendation is forthcoming.
Whereas it has been determined that it is advisable to have “Employment Practices Liability Insurance" coverage, Alln moved that we purchase said coverage from USG Insurance Services of Tampa, agent Edward Lamb & Associates in the amount of $500,000.00 (deductible/retention of $1,000.00) at an annual premium not to exceed $2,000.00. Clf Jnsn seconded the motion. All present voted in favor. Motion passed.
Whereas the bulletin board in front of the post office has deteriorated to the point of being a danger to staff and residents, therefore I move that the current bulletin board be replaced by Action Signs at a cost of $2,713.92, funds to be charged to Grounds and Maintenance. Peet Brdun seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Treasurer, Chrly Mnc: Chrly advised that the most recent financials are available in the SLohA office and that financials for March should be available around the 3rd week in April. Chrly mentioned the recent article in our newsletter, The Express, regarding the explanation of the term “Unqualified Audit". Chrly moved that whereas our independent CPAs and Auditors have made the recommendation that monies in excess of one month's average operating expenses NOT bekept in the Operating account, to transfer $100,000.00 from our Operating account to the appropriate individual Reserve funds as approved by the Executive Committee of the Board of Directors. Clf Jnsn seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Chrly moved to accept the FYE 03-31-12 Engagement Letter dated March 30, 2012 issued by CPAs, Bunting, Tripp & Ingley, LLP to conduct the audit of SLohA financial records for he fiscal year ending March 31, 2012. Alln Rss seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Asst. Secretary, Judie Far: Correspondence from 2 owners was read. Judie gave a presentation on the results of the Owners Survey which was conducted in February 2012. Copies of the results will be posted on the Chug website and may be obtained at the SLohA office.
Peet Brdun:
Whereas the Board of Directors has decided to bid the boat dock replacement is 2 phases, Peet moved that we accept the lowest bid of $50,250.00 from Decks and Docks by Derek LLC for phase one (1). Alln Rss seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Whereas the Lift Station is a major part of our Sewer System and is in need of major repairs, Peet moved that we accept a bid not to exceed $49,155.42 from Tkr Inc. Funds to be taken from Reserve Funds/Waste Water Treatment. Ed Clerk seconded the motion. Discussion followed. All present voted in favor. Motion passed.
D Brnd: D gave an update on the new Annex. Security Cameras have been installed and are operational. Video camera in clubhouse has been installed. Stump painting issued has been dropped. (Garden Club will continue to paint stumps for a fee.) D gave a report from the Technology committee. Committee has established objectives and concerns, and will also develop priorities. Committee will work toward communicating the value of technology to all owners.
Ed Clerk: Ed reported that Bingo has had a very successful year and will begin again November 2, 2012.
Clf Jnsn: Clf gave a report from the Redbook committee. Clf moved that the Board approve formally calling the Covenants and Restrictions, Articles of Incorporation, By-laws, and
Regulations of S-bag Lake Owners Association the Governing Documents, and that the nickname for the book of these Governing Documents be nicknamed the Rulebook. The new rulebook would include renaming the present index page to contents and adding an index to the back of the Rulebook. If these changes are made I propose to change the name of the Red Book Committee to the Rulebook Committee. Ed Clerk seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Frns Sm all: Frns suggested that a committee be formed to provide tours of S-bag for people who want to look around SLR. Kn asked that Frns chair this committee and submit guidelines to Board of Directors for approval.
Unfinished Business: None
There were comments from 5 owners.
Meeting was adjourned at 10:55 am.
Respectfully submitted,
Judie Far, Asst. Secretary
SLohA Board of Directors Meeting
Wednesday, April 4, 2012
President, Kn Lws called the meeting to order at 9:00 am.
Present: Peet Brdun, D Brnd, Ed Clerk, Clf Jnsn, Kn Lws, Chrly Mnc, Alln Rss, & Frns Sm all. Bb Bear was absent.
Judie Far and Melonknee Kreemcow were also present.
Meeting agenda accepted as presented.
Management Report: Melonknee provided the management report. Copy will be posted.
President, Kn Lws: Kn reminded clubs/organizations to please provide their annual reports. The 2 most recent bids for purchase of 102 Silversides were discussed. Frns Sm all moved that both bids be rejected due to the low amounts offered. Alln Rss seconded the motion. Discussion followed. All present voted in favor. Motion passed. Board will consider having the building on the lot removed. Kn advised that if any individual is interested in seeing the property at 30 S-bag Trail South that is also for sale, a key is available for a walk thru. Board is waiting for information from attorney for wording of a letter to this owner regarding obtaining the deed to the property. Kn gave an explanation of recommendation from our insurance agent to purchase employment practices insurance.
Vice-President, Alln Rss: Alln gave an update on the additional lighting for the clubhouse parking lot. A recommendation is forthcoming.
Whereas it has been determined that it is advisable to have “Employment Practices Liability Insurance" coverage, Alln moved that we purchase said coverage from USG Insurance Services of Tampa, agent Edward Lamb & Associates in the amount of $500,000.00 (deductible/retention of $1,000.00) at an annual premium not to exceed $2,000.00. Clf Jnsn seconded the motion. All present voted in favor. Motion passed.
Whereas the bulletin board in front of the post office has deteriorated to the point of being a danger to staff and residents, therefore I move that the current bulletin board be replaced by Action Signs at a cost of $2,713.92, funds to be charged to Grounds and Maintenance. Peet Brdun seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Treasurer, Chrly Mnc: Chrly advised that the most recent financials are available in the SLohA office and that financials for March should be available around the 3rd week in April. Chrly mentioned the recent article in our newsletter, The Express, regarding the explanation of the term “Unqualified Audit". Chrly moved that whereas our independent CPAs and Auditors have made the recommendation that monies in excess of one month's average operating expenses NOT bekept in the Operating account, to transfer $100,000.00 from our Operating account to the appropriate individual Reserve funds as approved by the Executive Committee of the Board of Directors. Clf Jnsn seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Chrly moved to accept the FYE 03-31-12 Engagement Letter dated March 30, 2012 issued by CPAs, Bunting, Tripp & Ingley, LLP to conduct the audit of SLohA financial records for he fiscal year ending March 31, 2012. Alln Rss seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Asst. Secretary, Judie Far: Correspondence from 2 owners was read. Judie gave a presentation on the results of the Owners Survey which was conducted in February 2012. Copies of the results will be posted on the Chug website and may be obtained at the SLohA office.
Peet Brdun:
Whereas the Board of Directors has decided to bid the boat dock replacement is 2 phases, Peet moved that we accept the lowest bid of $50,250.00 from Decks and Docks by Derek LLC for phase one (1). Alln Rss seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Whereas the Lift Station is a major part of our Sewer System and is in need of major repairs, Peet moved that we accept a bid not to exceed $49,155.42 from Tkr Inc. Funds to be taken from Reserve Funds/Waste Water Treatment. Ed Clerk seconded the motion. Discussion followed. All present voted in favor. Motion passed.
D Brnd: D gave an update on the new Annex. Security Cameras have been installed and are operational. Video camera in clubhouse has been installed. Stump painting issued has been dropped. (Garden Club will continue to paint stumps for a fee.) D gave a report from the Technology committee. Committee has established objectives and concerns, and will also develop priorities. Committee will work toward communicating the value of technology to all owners.
Ed Clerk: Ed reported that Bingo has had a very successful year and will begin again November 2, 2012.
Clf Jnsn: Clf gave a report from the Redbook committee. Clf moved that the Board approve formally calling the Covenants and Restrictions, Articles of Incorporation, By-laws, and
Regulations of S-bag Lake Owners Association the Governing Documents, and that the nickname for the book of these Governing Documents be nicknamed the Rulebook. The new rulebook would include renaming the present index page to contents and adding an index to the back of the Rulebook. If these changes are made I propose to change the name of the Red Book Committee to the Rulebook Committee. Ed Clerk seconded the motion. Discussion followed. All present voted in favor. Motion passed.
Frns Sm all: Frns suggested that a committee be formed to provide tours of S-bag for people who want to look around SLR. Kn asked that Frns chair this committee and submit guidelines to Board of Directors for approval.
Unfinished Business: None
There were comments from 5 owners.
Meeting was adjourned at 10:55 am.
Respectfully submitted,
Judie Far, Asst. Secretary