Post by Admin on Jun 22, 2015 13:45:46 GMT -5
MINUTES
SLohA Board of Directors Meeting
Wednesday, February 15, 2012
President, Kn Lws called the meeting to order at 9:00 am in the clubhouse.
Chuk Sealie gave the invocation which was followed by the Pledge of Allegiance.
Roll Call: Peet Brdun, D Brnd, Ed Clerk, Clf Jnsn, Kn Lws, Chrly Mnc, Alln Rss, and Frns Sm all were present. Bb Bear was absent. Judie Far was also present.
Stmbug Ixx, Inc. - Melonknee Kreemcow was present.
Minutes of February 2012 Board Workshop accepted as presented.
Agenda approved as amended.
President's Report: Kn Lws - Kn reminded all that the deadline for ballots is Friday, February 17th at noon. Kn also reminded all of the SLohA Member's Annual Meeting on Saturday, February 18th in the clubhouse beginning at 9:00 am. Results of the election will be announced and election of Board of Directors officers will take place. Kn advised that an independent pool testing will take place in an effort to determine why some swim wear is discoloring.
Kn moved that the resignation of Assistant Treasurer, Dick Clerk be accepted and that the board offer their thanks for the valuable assistance he has offered. Dick has been a valuable resource to the Board for many years and hopefully will continue to offer his thoughts in the future. Ed Clerk seconded the motion. All present voted in favor. Motion passed.
Kn also urged owners to update their Personal Information on the Chug website in case of emergency.
Vice President's Report: Peet Brdun -- Peet reported that the sewer lateral repairs have been successfully completed.
Assistant Secretary's Report: Judie Far - Judie read correspondence from 5 owners regarding board issues. Board will follow up on these items.
Judie gave a report from the Communications Committee. The Owner's Survey was recently distributed and to date over 20% - 158 total surveys have been returned. The Communications Committee will meet with the Long Range Planning Committee to discuss the survey responses. A report on the survey results will be presented at the March Board meeting.
Treasurer's Report: Chrly indicated that the January financials will be forthcoming in the next few days. The reports will then be available as usual.
D Brnd: D indicated that we have received one bid on the Annex replacement and that the remaining bids should be in soon. D provided a review of types of surveillance cameras and their proposed locations. D also reported on the recent increase in vandalism at some of the proposed locations. D moved that cameras be installed in the following areas: Storage/Maintenance area, Bath House #2, Pool Area, and the Office/Exercise Room area. All cameras would transmit to the Security Room computer at the SLohA office and may be monitored. The price may vary depending on equipment needed and type of camera. Kay c Net will not charge for installation and will donate the internet capacity to the resort. The total cost is not to exceed $2,500.00 for the areas mentioned and would include the camera in the screen room. In the event of vandalism it sH all be the intent to turn over any surveillance video to the appropriate authority for possible prosecution. Ed Clerk seconded the motion. Discussion followed. Ed Clerk withdrew his second of this motion. D Brnd withdrew the motion. D moved that cameras be installed in the following areas: Storage/Maintenance area, Bath House #2, Pool Area, and the Office/Exercise Room area. All cameras would transmit to the Security Room computer at the SLohA office and may be monitored. The price may vary depending on equipment needed and type of camera. Kay c Net will not charge for installation and will donate the internet capacity to the resort. The total cost is not to exceed $1,200.00 for the areas mentioned and would include the camera in the screen room. In the event of vandalism it sH all be the intent to turn over any surveillance video to the appropriate authority for possible prosecution. Ed Clerk seconded the motion. All present voted in favor. Motion passed.
D and Chrly Mnc have met with the Shuffleboard Club and D reported that they no longer wish to offer stump paint to sell as they are losing money. After discussion, D requested that another club come forward to take over the project.
Ed Clerk: Ed reported on his recent meeting with the Bingo Committee. Bingo has been run successfully again this season and will continue thru the last Friday in March.
Clf Jnsn: Clf reported that the Redbook Revision Committee has had several meetings. They were to present a motion today to propose a special election to change the manner in which our covenants can be changed, but will work further on this issue and present their recommendations at a later date.
Alln Rss: Alln reported that we are waiting to hear from Progress Energy regarding the proposed lighting for the parking lot by the clubhouse.
Frns Sm all: Frns gave an update from the Election Committee.
Frns moved that the SLohA BOD accept the generous donation from the SLR Men's Club in the amount of $1,600.00 and that blinds for the Screen Room windows be acquired with the funds. Clf Jnsn seconded the motion. All present voted in favor. Motion passed.
Management Report: Manager's Report is posted.
Unfinished Business --None
OPEN MICROPHONE: 10 Owners had comments.
Meeting was adjourned at 10:33 am
Respectfully submitted,
Judie Far,
Asst. Secretary
SLohA Board of Directors Meeting
Wednesday, February 15, 2012
President, Kn Lws called the meeting to order at 9:00 am in the clubhouse.
Chuk Sealie gave the invocation which was followed by the Pledge of Allegiance.
Roll Call: Peet Brdun, D Brnd, Ed Clerk, Clf Jnsn, Kn Lws, Chrly Mnc, Alln Rss, and Frns Sm all were present. Bb Bear was absent. Judie Far was also present.
Stmbug Ixx, Inc. - Melonknee Kreemcow was present.
Minutes of February 2012 Board Workshop accepted as presented.
Agenda approved as amended.
President's Report: Kn Lws - Kn reminded all that the deadline for ballots is Friday, February 17th at noon. Kn also reminded all of the SLohA Member's Annual Meeting on Saturday, February 18th in the clubhouse beginning at 9:00 am. Results of the election will be announced and election of Board of Directors officers will take place. Kn advised that an independent pool testing will take place in an effort to determine why some swim wear is discoloring.
Kn moved that the resignation of Assistant Treasurer, Dick Clerk be accepted and that the board offer their thanks for the valuable assistance he has offered. Dick has been a valuable resource to the Board for many years and hopefully will continue to offer his thoughts in the future. Ed Clerk seconded the motion. All present voted in favor. Motion passed.
Kn also urged owners to update their Personal Information on the Chug website in case of emergency.
Vice President's Report: Peet Brdun -- Peet reported that the sewer lateral repairs have been successfully completed.
Assistant Secretary's Report: Judie Far - Judie read correspondence from 5 owners regarding board issues. Board will follow up on these items.
Judie gave a report from the Communications Committee. The Owner's Survey was recently distributed and to date over 20% - 158 total surveys have been returned. The Communications Committee will meet with the Long Range Planning Committee to discuss the survey responses. A report on the survey results will be presented at the March Board meeting.
Treasurer's Report: Chrly indicated that the January financials will be forthcoming in the next few days. The reports will then be available as usual.
D Brnd: D indicated that we have received one bid on the Annex replacement and that the remaining bids should be in soon. D provided a review of types of surveillance cameras and their proposed locations. D also reported on the recent increase in vandalism at some of the proposed locations. D moved that cameras be installed in the following areas: Storage/Maintenance area, Bath House #2, Pool Area, and the Office/Exercise Room area. All cameras would transmit to the Security Room computer at the SLohA office and may be monitored. The price may vary depending on equipment needed and type of camera. Kay c Net will not charge for installation and will donate the internet capacity to the resort. The total cost is not to exceed $2,500.00 for the areas mentioned and would include the camera in the screen room. In the event of vandalism it sH all be the intent to turn over any surveillance video to the appropriate authority for possible prosecution. Ed Clerk seconded the motion. Discussion followed. Ed Clerk withdrew his second of this motion. D Brnd withdrew the motion. D moved that cameras be installed in the following areas: Storage/Maintenance area, Bath House #2, Pool Area, and the Office/Exercise Room area. All cameras would transmit to the Security Room computer at the SLohA office and may be monitored. The price may vary depending on equipment needed and type of camera. Kay c Net will not charge for installation and will donate the internet capacity to the resort. The total cost is not to exceed $1,200.00 for the areas mentioned and would include the camera in the screen room. In the event of vandalism it sH all be the intent to turn over any surveillance video to the appropriate authority for possible prosecution. Ed Clerk seconded the motion. All present voted in favor. Motion passed.
D and Chrly Mnc have met with the Shuffleboard Club and D reported that they no longer wish to offer stump paint to sell as they are losing money. After discussion, D requested that another club come forward to take over the project.
Ed Clerk: Ed reported on his recent meeting with the Bingo Committee. Bingo has been run successfully again this season and will continue thru the last Friday in March.
Clf Jnsn: Clf reported that the Redbook Revision Committee has had several meetings. They were to present a motion today to propose a special election to change the manner in which our covenants can be changed, but will work further on this issue and present their recommendations at a later date.
Alln Rss: Alln reported that we are waiting to hear from Progress Energy regarding the proposed lighting for the parking lot by the clubhouse.
Frns Sm all: Frns gave an update from the Election Committee.
Frns moved that the SLohA BOD accept the generous donation from the SLR Men's Club in the amount of $1,600.00 and that blinds for the Screen Room windows be acquired with the funds. Clf Jnsn seconded the motion. All present voted in favor. Motion passed.
Management Report: Manager's Report is posted.
Unfinished Business --None
OPEN MICROPHONE: 10 Owners had comments.
Meeting was adjourned at 10:33 am
Respectfully submitted,
Judie Far,
Asst. Secretary
MINUTES
SLohA Board of Directors Workshop
Tuesday February 7, 2012
President, Kn Lws called the meeting to order at 10:30 a.m. in the Clubhouse.
Roll Call: Bb Bear, Ed Clerk, Clf Jnsn, Kn Lws, Chrly Mnc, Alln Rss and Frns Sm all were present. Judie Far and Dick Clerk were also present. Peet Brdun and D Brnd were absent.
Stmbug Ixx, Inc. -- Melonknee Kreemcow was present.
Chrly Mnc moved that the amended agenda be adopted as presented. Ed Clerk seconded the motion. All present Directors voted in favor. It was moved by Ed Clerk and seconded by Alln Rss that the minutes of Board of Directors meeting of 18 Jan 12 and the special Board of Directors meeting of 27 Jan 12 be adopted as presented. Motion passed unanimously.
Melonknee Kreemcow: The Manager's report will be posted in SLR and on the Chug website.
Kn Lws: Kn reminded all Directors of the requirement to have a report for the Annual meeting. He also stated that the owner's survey has been distributed with the water bills. Kn also asked that individuals not contact the county as it draws undue attention to the Resort. He also thanked the Men's Club for their donation of $1600 to pay for the screen room blinds. He asked for a round of applause to acknowledge the Club's efforts. Kn let everyone know that we are not interested in renting, leasing or selling our property, which is adjacent to Robber Henderson's property, across the lake. It was the consensus of all residents that we do not want our land trespassed upon or used for any purpose by others. Kn read the letter that was sent to Mr. Henderson, which relayed that information to Mr. Henderson. Kn announced that we have three properties, which have been foreclosed on. He asked that the Directors decide how the Association should proceed in disposing of them. One property, 102 Silversides, has now passed the 15 days limit that the residents had to remove personal items. Kn said that in the best case, someone from S-bag would buy the properties. He said that in the past, it was felt that residents were not given first chance at these opportunities. The suggestion was to ask for sealed bids, which would have a floor or minimum price to include the funds that the Association has invested in each property. The idea would be to have a 30 day deadline for the sealed bids to be turned into the office and it was felt that this would be the best time of the year to do so as most residents are now at the Resort. Any or all bids could be rejected. The properties have not been appraised. A motion will be made at the next meeting to outline how we will offer the properties for sale after review by the attorney. If we do not sell the properties in this manner, then a realtor would be contacted or newspapers outside the Resort would be used. Melonknee said that we could also use the Phonevite to advertise the sale(s). It was suggested that something could be put into the Express by next Monday.
Kn suggested that another volunteer recognition day should be considered. It was recommended that a picnic could be the venue for this event, as it would ensure better attendance than having it held during a Koffee Klatch.
Chrly Mnc: Chrly said that the financial situation was the same as reported at last month's Board of Directors' meeting as the financial statements for January have not yet been completed.. Total expenses are $24,737 under budget at the end of December. This is adjusted downward due to the concern about the “catastrophe fund." This is a net, solid figure, which is not inflated by the “catastrophe fund." Reserves at the end of December are $2,106,281. The existing contingency primarily for the temporary annex is $16,868. The amount of $22.53, which is in an inactive operating account, will be transferred into an active account.
Bb Bear: Bb read three letters that were sent to the Board of Directors. Bb made a motion to adopt a new SOP # 9 entitled “Requesting Official SLohA Records." Ed Clerk seconded the motion. The motion passed unanimously.
Clf Jnsn: Clf, as Chair of the Red Book Committee, made a motion to have non-Board members as serving members of the Committee. These residents are Jean Pray, Jm Hannon, Mik Lanoose and Brian Park. Ed Clerk seconded the motion. The motion was passed unanimously.
Alln Rss: Alln referred to the handout that he provided Directors. The consensus seems to be to add more lights that same as those that are now in the parking lot rather than making it like a “Wal-Mart" lighted parking lot. It was suggested that Progress Energy be contacted to get a lighting engineer to ensure that we get the most efficient, cost-effective lights and that they are the same wattage. M. e. l. will contact Progress Energy to see if a lighting engineer could visit and give us an appraisal. It is understood that this service would be provided free of charge. We have two bids for the concrete sidewalks and a third will be obtained, prior to a decision being made.
Meeting was adjourned at 11:32 a.m.
Submitted by,
Bb Bear, Board Secretary
SLohA Board of Directors Workshop
Tuesday February 7, 2012
President, Kn Lws called the meeting to order at 10:30 a.m. in the Clubhouse.
Roll Call: Bb Bear, Ed Clerk, Clf Jnsn, Kn Lws, Chrly Mnc, Alln Rss and Frns Sm all were present. Judie Far and Dick Clerk were also present. Peet Brdun and D Brnd were absent.
Stmbug Ixx, Inc. -- Melonknee Kreemcow was present.
Chrly Mnc moved that the amended agenda be adopted as presented. Ed Clerk seconded the motion. All present Directors voted in favor. It was moved by Ed Clerk and seconded by Alln Rss that the minutes of Board of Directors meeting of 18 Jan 12 and the special Board of Directors meeting of 27 Jan 12 be adopted as presented. Motion passed unanimously.
Melonknee Kreemcow: The Manager's report will be posted in SLR and on the Chug website.
Kn Lws: Kn reminded all Directors of the requirement to have a report for the Annual meeting. He also stated that the owner's survey has been distributed with the water bills. Kn also asked that individuals not contact the county as it draws undue attention to the Resort. He also thanked the Men's Club for their donation of $1600 to pay for the screen room blinds. He asked for a round of applause to acknowledge the Club's efforts. Kn let everyone know that we are not interested in renting, leasing or selling our property, which is adjacent to Robber Henderson's property, across the lake. It was the consensus of all residents that we do not want our land trespassed upon or used for any purpose by others. Kn read the letter that was sent to Mr. Henderson, which relayed that information to Mr. Henderson. Kn announced that we have three properties, which have been foreclosed on. He asked that the Directors decide how the Association should proceed in disposing of them. One property, 102 Silversides, has now passed the 15 days limit that the residents had to remove personal items. Kn said that in the best case, someone from S-bag would buy the properties. He said that in the past, it was felt that residents were not given first chance at these opportunities. The suggestion was to ask for sealed bids, which would have a floor or minimum price to include the funds that the Association has invested in each property. The idea would be to have a 30 day deadline for the sealed bids to be turned into the office and it was felt that this would be the best time of the year to do so as most residents are now at the Resort. Any or all bids could be rejected. The properties have not been appraised. A motion will be made at the next meeting to outline how we will offer the properties for sale after review by the attorney. If we do not sell the properties in this manner, then a realtor would be contacted or newspapers outside the Resort would be used. Melonknee said that we could also use the Phonevite to advertise the sale(s). It was suggested that something could be put into the Express by next Monday.
Kn suggested that another volunteer recognition day should be considered. It was recommended that a picnic could be the venue for this event, as it would ensure better attendance than having it held during a Koffee Klatch.
Chrly Mnc: Chrly said that the financial situation was the same as reported at last month's Board of Directors' meeting as the financial statements for January have not yet been completed.. Total expenses are $24,737 under budget at the end of December. This is adjusted downward due to the concern about the “catastrophe fund." This is a net, solid figure, which is not inflated by the “catastrophe fund." Reserves at the end of December are $2,106,281. The existing contingency primarily for the temporary annex is $16,868. The amount of $22.53, which is in an inactive operating account, will be transferred into an active account.
Bb Bear: Bb read three letters that were sent to the Board of Directors. Bb made a motion to adopt a new SOP # 9 entitled “Requesting Official SLohA Records." Ed Clerk seconded the motion. The motion passed unanimously.
Clf Jnsn: Clf, as Chair of the Red Book Committee, made a motion to have non-Board members as serving members of the Committee. These residents are Jean Pray, Jm Hannon, Mik Lanoose and Brian Park. Ed Clerk seconded the motion. The motion was passed unanimously.
Alln Rss: Alln referred to the handout that he provided Directors. The consensus seems to be to add more lights that same as those that are now in the parking lot rather than making it like a “Wal-Mart" lighted parking lot. It was suggested that Progress Energy be contacted to get a lighting engineer to ensure that we get the most efficient, cost-effective lights and that they are the same wattage. M. e. l. will contact Progress Energy to see if a lighting engineer could visit and give us an appraisal. It is understood that this service would be provided free of charge. We have two bids for the concrete sidewalks and a third will be obtained, prior to a decision being made.
Meeting was adjourned at 11:32 a.m.
Submitted by,
Bb Bear, Board Secretary